Job Summary:
The Invoicing Clerk’s main responsibility is to manage a billing portfolio of customers. Job responsibilities may vary customer to customer, dependent upon contractual requirements. Analyst will need to collaborate with AR, Project Management, and Sales to ensure data integrity before preparing final invoice documents.

Duties/Responsibilities:

• Processing customer invoices in QuickBooks and in 3rd party software (Textura, GC Pay, etc.).
• Handling communications with customers via phone and email
• Processing transactions, maintaining files, and electronic records
• Researches and resolves billing discrepancies and recommends process improvements.
• Work closely with the project management team to resolve any discrepancies or changes in estimates and change orders.

· Establish relationships with key client Project Management personnel and serve as the dedicated point of contact with the client to facilitate billing processes
· Manage the allocation of requests, bring resolution to complex client issues, and manage first-level escalations, while maintaining high standards for accuracy, timeliness, and professionalism
· Work on moderately difficult account assignments requiring judgment or making recommendations
· Field general AR/PM questions for clients and assist in research and resolution of any billing issues
· Establish and maintain effective and cooperative working relationships with other departments (Project Management, Sales, Disputes, Legal, etc.) to help drive collections and help resolve issues relating to past-due accounts
· Perform Finance & Accounting ad-hoc projects as needed
Required Skills/Abilities:
· Proficient in Construction Billing Processes
· Knowledge of QuickBooks Billing
· Excellent verbal and written communication skills.
· Proficient in Microsoft Office Suite or related software.
· Ability to act with discretion, tact, and professionalism in all situations.
· Ability to maintain records and produce reports.
· Exceptional organizational and time-management skills.
· Knowledge of accounting principles and practices is a plus.
· Strong attention to detail and accuracy in financial transactions.
Education and Experience:
· High school diploma or equivalent required; Associate’s degree highly preferred.
· At least five years of related experience required.
Physical Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Job Type: Full-time
Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• QuickBooks: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• Accounting: 3 years (Required)
• invoicing: 5 years (Required)

Ability to Commute:

• Athens, TX 75751 (Required)

Ability to Relocate:

• Athens, TX 75751: Relocate before starting work (Required)

Work Location: In perso

• Processing customer invoices in QuickBooks and in 3rd party software (Textura, GC Pay, etc.).
• Handling communications with customers via phone and email
• Processing transactions, maintaining files, and electronic records
• Researches and resolves billing discrepancies and recommends process improvements.
• Work closely with the project management team to resolve any discrepancies or changes in estimates and change orders