Invoicing Specialist (6 Months Contract) at Gear Inc

Hanoi, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing Software, Microsoft Excel, Data Entry, Attention To Detail, English Communication, Analytical Skills, Problem-Solving, Teamwork, Independence, Accuracy, Integrity

Industry

Outsourcing and Offshoring Consulting

Description

1. Responsibility Invoice Preparation & Issuance: Prepare and generate invoices accurately and in a timely manner based on client agreements and internal guidelines. Ensure all invoices comply with company standards and client-specific requirements. Data Validation & Accuracy: Cross-check and validate all data entries and charges before finalizing invoices. Collaborate with other departments to ensure invoicing data is complete and accurate. Client Communication & Support: Address and resolve client inquiries related to invoices promptly and professionally. Work closely with the account management team to clarify and adjust any client-specific invoicing requirements. Reconciliation & Reporting: Conduct regular invoice reconciliations to ensure consistency across all accounts. Prepare and analyze invoicing reports, identifying trends, discrepancies, and areas for process improvement. Compliance & Record-Keeping: Maintain comprehensive and organized records of all invoices, payments, and client communications. Ensure all invoices are compliant with relevant regulations, policies, and audit standards. Process Improvement: Identify and suggest improvements in the invoicing process to enhance efficiency and accuracy. Participate in team projects aimed at improving invoicing workflows and reducing errors. 2. Key skills and experience Education & Experience: Bachelors degree in Accounting, Finance, or a related field (preferred but not required). Relevant experience in an invoicing, billing, or finance support role. Technical Skills: Proficiency in invoicing software and Microsoft Excel. Strong data entry skills with high attention to detail. Soft Skills: Good English communication skills, both written and verbal. Strong analytical skills and a proactive approach to problem-solving. Ability to work independently and as part of a team, with a high degree of accuracy and integrity. 3. Benefits Salary and Benefits Attractive salary and benefits; Premium Healthcare and Mental Health Care service for you, 100% covered by the company; Extra bonus per personal events (Wedding, Funeral, Hospitalization, Newborn baby) and a very cute baby box for staff who are going to welcome a new baby angel to the world; Annual health check, annual flu vaccination; Summer vacation (Paid days off and bonus); Paid leave (12 days/year). Working Environment We work 40 hours per week (Monday-Friday); International, fun, and professional working environment: Working closely with both experienced Vietnamese and foreign experts; Modern hardware; Free drinks (coffee, tea, etc.); Training and career development opportunities; Working Location: Minh Khai Ward, Hai Ba Trung District, Ha Noi

Responsibilities

The Invoicing Specialist is responsible for preparing and issuing invoices accurately and in a timely manner, ensuring compliance with company standards. They will also conduct reconciliations and maintain organized records of invoices and client communications.