ABOUT US:

In-Place Machining Company is a worldwide leader in providing specialized on-site machining, precision measurement, and alignment services to a wide range of industrial, scientific, and military customers around the world. Our expertise includes providing unique machining solutions, R-stamp certified welding, portable brush plating, flame spray, Metalstitch® cold repair of cast iron, and complete laser, optical, and mechanical alignment. IPM is growing, and we look to hire the best talent to support our needs.

POSITION SUMMARY:

We are seeking a detail-oriented Invoicing Specialist to manage the invoicing process for our company. The ideal candidate will ensure accurate invoicing and follow-up with customers regarding outstanding invoices. This role requires strong organizational skills, attention to detail, and excellent communication abilities. This position reports to the Controller of the Measurement & Alignment division.

• Generate and send invoices to clients in a timely manner
• Ensure new jobs are set up correctly in the project accounting system
• Review job progress and costs with project managers on a regular basis to ensure costs are accurate and to identify variances from customer quotes and purchase orders
• Proactively raise job-related problems directly with project managers and IPM management as required
• Prepare ad-hoc job reporting as needed by the project managers
• Ensure the accounting team is aware of job invoicing tasks, including progress billing
• Support teammates in the preparation of customer invoices as required
• Open and track capital purchase jobs through to completion
• Close customer jobs upon completion of all job-related activities and archive final job revenues and costs into the project management system
• Assist with month-end close activities including revenue recognition, reporting on job margins, and reconciliation of work-in-process