IP Filing Paralegal

at  RWS Group

Job Purpose:
The IP Filing Paralegal will be part of our patent operations team based at our Head Office in Chalfont St Peter, Gerrards Cross, Buckinghamshire. Working as part of a team, the IP Filing Paralegal sees the validation process through from beginning to end, ensuring deadlines and country-specific requirements are met. This is a highly administrative role where accuracy and efficiency are paramount, and where a good understanding of European Patent filing formalities will be developed.

SKILLS & EXPERIENCE

• Previous administration experience
• Ability to work under pressure and experience of workload prioritisation
• Strong attention to detail
• Ability to multi-task
• Ability to deal courteously and efficiently with a wide range of people
• Strong written and oral communication skills
• Ability to work independently and as part of a team
• Knowledge of another language to A level proficiency or above would be an advantage.
  Life at RWS:
  At RWS, we’re here for one purpose: unlocking global understanding.
  As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.
  We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.
  Over the past 20 years we’ve been evolving our own AI solutions as well as helping clients to explore, build and use multilingual AI applications. With 45+ AI-related patents and more than 100 peer-reviewed papers, we have the experience and expertise to support clients on their AI journey.
  If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.
  We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise.

• Interpretation of client requirements to input validation orders on to the RWS workflow management system
• Preparation and sending of formal confirmation of validation orders and required filing documentation to clients
• Coordination of validation orders with filing agents and patent offices
• Monitoring of EP formalities deadlines
• Swift resolution of issues arising throughout the validation process
• Assistance with validation queries from customers and internal teams
• Co-operation with IP Translations and Renewals teams to ensure successful validations and excellent customer service.
• Provision of instructions to ensure timely and accurate invoicing of completed work