IP Legal Administrative Assistant at Shook, Hardy & Bacon L.L.P.

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

0.0

Posted On

14 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Correspondence Handling, Telephone Calls, Photocopying, Faxing, File Setup, Document Coding, Material Routing, Filing, Form Preparation, Expense Reports, Supply Requisitions, Pleadings Preparation, Agreement Preparation, Time Entry Software, Typing Speed, Legal Terminology

Industry

Law Practice

Description

Contributes to the efficient operation of the law firm by providing basic (administrative and legal) clerical and organizational assistance to the firm Legal Administrative Assistants, Document Application Services, and Guest Services while participating in training sessions and building skills to advance to the position of Legal Administrative Assistant. Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists. Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers. Prepares forms, including expense reports and supply requisitions. Learns to prepare pleadings/agreements and to enter time into firm specific time-entry software. Works on special projects as assigned by supervisor and/or floor coordinators. Participates in periodic meetings to ensure and improve work group effectiveness. Works well while working and cooperating with other employees for the benefit of the firm. Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm. Attends training sessions offered at the firm in order to become proficient with software currently in use at the firm. Will learn and provide back-up reception/Guest Services desk assistance as needed. Communicates courteously and professionally by phone and in person, using good communication skills. Maintains a neat and orderly workplace. Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed. Uses office equipment including phones, typewriters, photocopy machines, facsimile machines and calculators. Follows adequate safety procedures while carrying out all duties. Qualifications High school diploma or general education degree (GED) required and three months legal experience, OR equivalent combination of education and/or experience. Types at a speed of at least 45 WPM.

Responsibilities

This role provides essential administrative and clerical support to various firm departments, including assisting Legal Administrative Assistants and handling correspondence, calls, and filing to maintain organized firm operations. The assistant will also participate in training to advance their skills and may cover reception duties when necessary.