IT Administration Coordinator at We One

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Orders, Invoice Processing, IT Spend Tracking, Vendor Coordination, Software Licensing, Telecommunications, Budget Tracking, Invoice Validation, Cost Allocation, Asset Registers, Contract Management, ERP Systems, Excel, Attention To Detail, Task Management, Cross-functional Teams

Industry

Professional Services

Description

DP World is seeking a highly organised IT Administration Coordinator to provide essential administrative support to our IT team across DP World Oceania. This role focuses on coordinating day-to-day activities, including managing purchase orders, processing invoices, tracking IT spend, supporting vendor coordination, and maintaining records for software licensing and telecommunications. Working closely with IT, Finance, and Procurement, you’ll help ensure smooth operations, accurate documentation, and efficient administrative processes, enabling the IT team to stay focused on service delivery and projects. Key Responsibilities: * Support tracking of Technology budgets (OPEX/CAPEX), including invoice validation and cost allocation * Support the day-to-day management of purchase orders, vendor invoices, and recurring payments * Keep software licence and subscription records up to date, including renewals and compliance * Maintain IT asset registers and assist with audits and tracking assets through their lifecycle * Coordinate vendor documents, keeping track of contracts, key dates, and renewal timelines * Validate vendor invoices against contracts and agreed pricing. Qualifications, Experience and Skills: * Relevant qualification in Business Administration, Finance, Information Systems, Accounting, or a related field (desirable) * Experience or training in financial administration, procurement, or contract coordination is an advantage * Familiarity with ERP systems (e.g. Oracle, SAP) and strong Excel skills for tracking and reporting * Good understanding of administrative processes, with strong organisation and attention to detail * Ability to manage multiple tasks, trackers, and deadlines in a structured way * 3–5 years’ experience in an administrative, finance support, procurement, or vendor coordination role * Hands-on experience managing invoices, purchase orders, and budget tracking * Exposure to software licensing, subscriptions, or telecom billing is beneficial * Comfortable working with cross-functional teams such as IT, Finance, Procurement, and vendors * Experience working in structured environments with clear processes, approvals, and compliance requirements About DP World DP World is reshaping the future of global trade to improve lives everywhere. Operating across six continents with a team of over 125,000 employees, we combine global infrastructure and local expertise to deliver seamless supply chain solutions. From Ports and Terminals to Marine Services, Logistics and Technology, we leverage innovation to create better ways to trade, minimising disruptions from the factory floor to the customer’s door. In Asia Pacific, DP World employs over 15,000 people across 22 geographies. We operate 17 ports and terminals, complemented by a comprehensive suite of end-to-end supply chain solutions - to connect the region to the rest of the world. WE MAKE TRADE FLOW #LI-SK3

Responsibilities

This role provides essential administrative support to the IT team by coordinating daily activities such as managing purchase orders, processing invoices, tracking IT expenditures, and supporting vendor coordination. Key duties include tracking technology budgets, maintaining software license records, and managing IT asset registers.