QUALIFICATIONS & EXPERIENCE:

• 1–3 years’ experience in an administrative, coordination, or project support role, preferably in a clinical, technical or IT environment
• Working knowledge of IT concepts and terminology.
• Proficient in Microsoft Office applications and project tools such as MS Project or Smartsheet.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organisational and multitasking capabilities, with high attention to detail.
• Demonstrated flexibility to manage changing priorities.
• Experience in clinical setting is advantageous.
• Bachelor’s degree in Information Technology, Business Administration, or a related discipline is advantageous
• A valid driving licence is required.
• Must be eligible to work in Ireland without sponsorship

OVERVIEW OF ROLE:

UPMC Ireland is currently recruiting an IT Project & Process Coordinator to join our expanding team.. The successful candidate will be responsible for ensuring effective coordination, documentation, and communication across various IT initiatives. This position is ideal for a highly organised individual with a strong attention to detail, excellent communication skills, and the ability to work across time zones (primarily Irish and Central European US). Please note: This is strictly an administrative role with no direct project management responsibilities.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Support the IT department in its delivery of projects.
• Coordinate resource availability and logistics to support the execution of IT projects.
• Assist with the management of purchase orders and invoices
• Organise and maintain document repositories ensuring up-to-date version control.
• Support the onboarding process for project team members by ensuring access to relevant systems and tools.
• Maintain and administer the Portfolio Management System and ensure data accuracy.
• Liaise with internal departments including procurement, finance, and HR as required.
• Support the business in compiling submissions for vendor security reviews when onboarding new systems, equipment or applications
• Coordinating the vendor security review board
• Ongoing monitoring of vendor security reviews from initiation to completion
  Qualifications & Experience:

Please submit your CV and a short cover letter outlining your relevant experience and motivation for applying to this role. We look forward to learning how you can contribute to our team at UPMC Ireland.

• There will be no line management responsibilities with this positio