JATEC Infrastructure Project Manager at NATO

Bydgoszcz, Kuyavian-Pomeranian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

0.0

Posted On

20 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Infrastructure Planning, Risk Management, Requirements Management, Construction Management, Stakeholder Communication, Quality Assurance, Cost Negotiation, Change Management, Technical Support, Operational Efficiency, Interoperability Standards, Engineering Expertise, Lifecycle Management, Site Inspections, Problem Solving

Industry

IT Services and IT Consulting

Description

Post Context ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines. The Capability Development Directorate (CAPDEV) comprises two Divisions—Requirements and Capabilities. The Directorate supports SACT in his Capabilities Requirement Authority (CRA) role. It is responsible for a holistic through lifecycle Capability Development approach that infuses innovation and transformative efforts that are an integral part of the Warfare Development. This includes responsibilities for elicitation, development, capture and collection, quality review, traceability and visibility of capability requirements. The Requirements Division executes requirements management for NATO capabilities. It develops capability requirements, provides traceability and quality assurance of capability requirements, performs gap analysis and supports interoperability and implementation options across the DOTMLPFI spectrum. The Capabilities Requirements Branch, with cross-functional Requirements Management Teams, develops NATO capability requirements and recommend courses of action to resolve issues associated through lifecycle management. The Branch, in coordination with other branches in the Capability Division, performs requirements engineering, modelling, enterprise architecture and capability design activities to ensure shared understanding, consistency within and between capabilities, and completeness of the requirements sets. The Branch coordinates Divisional efforts in capability requirements development, traceability, and quality assurance support; gap analysis; and interoperability standards. The incumbent is a Staff Officer in the CR branch providing forward support, on behalf of ACT, to the Joint Analysis Training and Education Centre (JATEC) during the development and implementation of the JATEC infrastructure works, leading to Full Operational Capability. Utilising expertise across all requirement development project teams, ensuring cross capability consistency in the areas of facilities and infrastructure. The incumbent also liaisons with communities of interest in JATEC, ACT and NATO to maintain Enterprise level awareness. The incumbent has experience/knowledge of building and civil engineering, and infrastructure planning. JATEC is a NATO-Ukraine, civil-military organization operating within the NATO Command Structure (NCS) under the command of SACT. The JATEC provides analysis to facilitate development and implementation of project flow processes of new projects including assessing the feasibility, developing and monitoring of new work plans, as well as evaluations of final outputs for NATO-Ukraine interoperability. Performing an integral part of enabling Joint Analysis Training and Education Centre to reach its Full Operational Capability, the Infrastructure Upgrade Project Manager (ACT Fwd.) provides: a holistic, cross-functional, objective analysis and advisory capacity for the delivery of JATEC across the NCS, IAW MC direction and aligned to AAP-16(D) Procedures; a HQ-wide strategic organizational change management capability for the delivery of JATEC; a common Project and Programme Management capability within ACT based on proven project and programme management principles and techniques; Principal Duties: Act as the on-site Infrastructure Upgrade Project Manager, ensuring the JATEC Infrastructure Upgrade Project delivers the required outcome; Contribute to a multi-faceted cross-functional team in conveying JATEC Infrastructure requirements to service provider/vendor/Host Nation and convey timelines of deliverables from the provider/vendor/Host Nation to JATEC Leadership; Enable risk assessment and mitigation for courses of action in support engineering infrastructure requirements development to completion of projects; Work closely with on-site Host Nation project managers to ensure that infrastructure projects are executed within scope, cost, and timeline. Provide technical support and insights during all phases of projects, from planning to implementation; Ensure that the infrastructure projects deliver their intended benefits, including improvements in operational efficiency, cost savings, and long-term strategic value. Track the tangible outcomes of projects and ensure that they align with organizational goals; Identify, assess, and manage risks throughout the project lifecycle for engineering infrastructure projects. Develop proactive mitigation strategies to minimize disruptions and ensure project success. Essential Qualifications / Experience: University Degree in management information systems, accounting, economics, finance, business administration, public administration, operations research, project management or related discipline and 4 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience. Have a technical background related to infrastructure projects gained through five or more years of experience in electrical, mechanical, security systems supporting building design and construction; recent experience at a supervisory level is desirable; Have practical and recent experience of Programme/Project Administration and Management in relation to complex construction projects to include aspects such as full life-cycle management, requirements and change management, configuration management, risk management, planning and scheduling, communication management, procurement and contracting; also including development and monitoring of control mechanisms, design, cost negotiations, management of field surveys, preparing reports and making presentations; Have proven experience in managing large spectrum of requirements of clients and contractors in a governmental HQ environment and recognize when management intervention is needed to avoid delays, additional costs or other changes. Language: English - SLP 3333 - (Listening, Speaking, Reading and Writing) Desirable Qualifications / Experience: Have a technical background related to infrastructure projects gained through five or more years of experience in electrical, mechanical, security systems supporting building design and construction; recent experience at a supervisory level is desirable; Have practical and recent experience of Programme/Project Administration and Management in relation to complex construction projects to include aspects such as full life-cycle management, requirements and change management, configuration management, risk management, planning and scheduling, communication management, procurement and contracting; also including development and monitoring of control mechanisms, design, cost negotiations, management of field surveys, preparing reports and making presentations; Have proven experience in managing large spectrum of requirements of clients and contractors in a governmental HQ environment and recognize when management intervention is needed to avoid delays, additional costs or other changes. Possess a good understanding of the NATO international environment and demonstrate the capability to work effectively within such environment to develop consensus solutions to complex problems. Combines technical engineering expertise with the ability to manage the lifecycle of infrastructure projects, including assessing risks, gathering requirements, managing contracts, and ensuring that the expected benefits from projects are fully realized. Experienced in working with or in military organizations. Attributes/Competencies: Personal Attributes: Assist in defining the project scope, objectives, and deliverables for upgrading accommodation blocks into modern office spaces. Coordinate with stakeholders to understand operational and capability requirements, ensuring alignment with organizational goals. Manage the handover process, ensuring all documentation, manuals, and training are provided to end-users. Oversee the commissioning and testing of all systems to confirm operational readiness. Provide post-implementation support, including addressing defects, system optimization, and user training. Professional Contacts: Foster strong relationships with internal and external stakeholders, including engineering teams, contractors, consultants, and senior management. Provide clear and consistent communication to leadership on project progress and risks. Ensure the quality of tender documents and specifications for construction, mechanical, electrical, and security system contracts. Manage contractor performance, ensuring adherence to contract terms, timelines, and quality standards. Maintain regular communication with internal and external stakeholders, providing updates on project progress, risks, and issues. Ensure transparent and timely communication to facilitate decision-making and stakeholder buy-in. Contribution To Objectives: Oversee on-site construction activities, ensuring work is executed in line with design specifications, safety standards, and project timelines. Conduct regular site inspections to monitor progress, quality of work, and compliance with safety and security protocols. Facilitate problem-solving and issue resolution during the construction phase, ensuring minimal disruption to project timelines. Prepare reports, including progress reports, risk assessments, and financial updates. Security Clearance The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment. Contract This position is linked to a specific NATO project and is for a limited duration of 3 (three) years only. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three year definite duration contract. Notes for Candidates The HQ SACT web site gives full details on the eligibility criteria and application processes to be adopted by all candidates. However, candidates should particularly note: Please answer each of the pre-screening questions completely in English. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable; this is a cause of immediate rejection of the application. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application. The candidature of NATO redundant staff at grade G17 will be considered with priority. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply This vacancy will close on 03 November 2025 @ 17:59hrs (EDT)/11:59hrs (CEST).

Responsibilities

The Infrastructure Project Manager will act as the on-site manager for the JATEC Infrastructure Upgrade Project, ensuring it delivers the required outcomes. They will work closely with various stakeholders to manage project timelines, risks, and ensure alignment with organizational goals.