The Senior Accounts Payable (AP) Clerk position is responsible for oversight of the daily workflow of the AP team and reports to the Senior Manager of Accounting Operations. In this role, you will create reports for the AP Team to help with processing of payments and reconciliation of corporate credit card programs, and coordinate with other clerks to ensure all records are accurate. The Senior AP Clerk is called upon to help resolve problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage other financial processes as needed and serves as backup for the Senior Manager of Accounting Operations. The Senior AP Clerk reconciles and pays all approved expenditures and ensures all expenses are paid in a timely fashion and is also responsible for managing all vendors within a given section of the Accounts Payable Vendor List.

EXPERIENCE AND SKILLS

• Three years of Accounts Payable experience preferred.
• Professional manner and ability to maintain confidentiality.
• Knowledge of general accounts payable practices.
• Strong communication (both written and oral) and organizational skills.
• Must be a team-player, self-starter, and able to work with all levels of the organization.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
• Requires attention to detail, math skills and research skills.
• Experience working with automated invoice systems.
• Proficient skills with Excel, Word, and Outlook and prior experience with Oracle Financials and online treasury management systems a plus.

• Demonstrate leadership skills and professionalism.
• Responsible for the AP team’s process completion for month-end deadlines.
• Responsible for accuracy of monthly generated reports.
• Assist and review the preparation of all accounting records as it relates to accounts payable.
• Assist in the preparation and monitoring of all internal controls involving the accounts payable process.
• Assist in the training of AP personnel in all department matters as it relates to the operational accounting side of the Finance and Accounting department.
• Setup templates and perform electronic payment processing of domestic and international transactions, including ACH and wire transactions.
• Establish and maintain professional relationships with vendors and buyers.
• Receive all invoices and coordinate documentation, verifying all for accuracy and appropriate approvals.
• Enter all invoices and expense reports into Oracle Financials A/P system.
• Answer vendor questions in a timely and efficient manner.
• Prepare weekly payments, i.e., checks, wires, ACH payments and credit cards, according to the given section of weekly payment schedules. Excel reports are required for all wire and ACH payments.
• Send out email notifications to vendors for both wire and ACH payments as required.
• Establish and maintain professional relationships with vendors and buyers.
• Reconciliation of vendor accounts as required.
• Organize invoices that are on hold, awaiting payment, etc. into separate files.
• File completed payments for given section of the A/P Vendor list.
• Other duties assigned by the Senior Manager of Accounting Operations.