GENERAL INFORMATION

Salary
£40,014 - £42,859
Working Pattern
Full Time
Vacancy Approach
External
Location
London
Region
London
Closing Date
11-Sep-2025
Post Type
Permanent
Civil Service Grade

DESCRIPTIONS & REQUIREMENTS

Job description

JUDICIAL APPOINTMENTS COMMISSION JOB DESCRIPTION – SENIOR SECRETARIAT AND KNOWLEDGE OFFICER

We’re looking for a Senior Secretariat Officer (HEO level) who will be responsible for managing stakeholder relationships with our Commissioners, as well as providing knowledge management support to the Secretariat team.
The successful candidate will play a critical role in supporting the Commissioners of the Judicial Appointments Commission (JAC) to work effectively as a Board, ensuring that they have all the information and materials that they need to conduct their roles effectively.
You will ensure the JAC Secretariat is maintaining its corporate knowledge, and lead in the creation and provision of quality resources in support of both Commissioners and the JAC Senior leadership team. You will assist the Head of Secretariat and broader JAC organisation at all levels to deliver our business plan.
You will work directly with a wide variety of senior stakeholders across government, the judiciary, and the legal profession. You will use your excellent communication, influencing and relationship management skills to support collaborative working. You will also be comfortable working at pace while maintaining exceptional attention to detail and sound judgement.
As an independent public body, the Judicial Appointments Commission is responsible for designing, planning, and running recruitment campaigns to select judges in the courts and tribunals, up to and including the High Court, as well as non-legal tribunal members. You can read more about our work on our website: http://judicialappointments.gov.uk

APPLICATION PROCESS

You need to provide:

• Your CV
• A statement of suitability detailing the relevant skills and experience you have (250 words max). Please refer to the main responsibilities and essential criteria sections of the job description when writing your statement of suitability.
• Written evidence of the 2 core behaviours for this role: Managing a Quality Service, and Communicating and Influencing (250 words per behaviour)

FURTHER INFORMATION

If after reading this job description you require any further information, please contact Michael Hardy, JAC Head of Secretariat
Michael.Hardy@judicialappointments.gov.uk
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC Recruitment Team:
Recruitment@judicialappointments.gov.uk
Additional Information

JOB DESCRIPTION ATTACHMENT

• 
  JDHEO Senior Secretariat and Knowledge ManagerFINAL.docx (Job Description Attachment)

EXPERIENCE

We will assess your experience for this role via the following methods
CV or Work History, Experience Questions, Statement of Suitability
Experience Questions Application Form Question Word Limit
250

STATEMENT OF SUITABILITY

Guidance for the Statement of Suitability
Please use the space below to outline how your skills and experience make your suitable for this role. Please make specific reference to the essential criteria outlined in the job description.
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Evidence of Experience
CV or Work History, Experience Questions, Statement of Suitability

EXPERIENCE

Your Experience for this role will be assessed at interview. To learn more about Experience and how they are assessed .

WE WILL ASSESS YOUR EXPERIENCE FOR THIS ROLE VIA THE FOLLOWING METHODS

Experience Questions

MAIN RESPONSIBILITIES

Reporting to the JAC Head of Secretariat, your main responsibilities will include:

• Proactively managing the JAC engagement with its commissioners, building strong working relationships and ensuring the organisation is effectively supporting them to deliver within their roles.
• Providing a first point of contact for Commissioner queries, commissioning responses, monitoring and following up on actions, and being a friendly and helpful representative for them and the wider directorate both internally and with external stakeholders.Taking the lead in managing Commissioner workloads, including the co
• nce of commissioner’s assignment to exercises and committees, and ensuring strong commissioner contributions to JAC outreach programmes.
• Quality assuring materials and briefings produced for JAC Commissioners, and developing an online library of resources to support their working knowledge of the organisation and improve board effectiveness.
• Taking ownership of various Excel and Word-based logs and trackers, including commissioner work plans, to support the smooth delivery of Secretariat services to the broader organisation. Also, identifying and developing new logs for areas of work which come under the Secretariat’s responsibility to help streamline management information across the organisation.
• Acting as one of the team’s Information Managers to ensure the Ministry of Justice’s online storage systems (Juststore) meet the needs of the Secretariat.
• Supporting the Head of Secretariat, to manage the business of the Board and deliver 8 Board meetings a year.
• Provide support as part of the Commission Secretariat team, who are responsible for all aspects of support to the JAC Commission Board and sub-Committees.
• Support the Head of Secretariat in managing the JAC’s senior stakeholder activities.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.