JUDICIAL ASSISTANT - CLERK OF COURTS at La Crosse County

La Crosse, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

27.3

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Terminology, Computer Use, Microsoft Word, Composition, Spelling, Grammar, Communication, Note Taking, Drafting Correspondence, Filing Court Records, Independent Judgment, Confidentiality, Problem Solving, Call Screening, Initiative, Tact

Industry

Government Administration

Description

About La Crosse County: At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents. Why Join La Crosse County? Wisconsin Retirement System (WRS): A top-rated pension program. Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage. Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually. Work-Life Balance: Flexible schedules and wellness programs. Diversity, Equity, Inclusion, and Belonging (DEIB): At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued. Overview FLSA: Non-Exempt. This is an administrative position in the Consolidated Court System performing advanced secretarial and administrative duties for the Circuit Court Judge. Employee works under minimal supervision of the Judge, using independent judgment in making decisions, after orientation on the job, within policies and guidelines established by the County Consolidated Court system and County Board. Essential Leadership Functions Act with Integrity and Build Trust Demonstrate mutual respect, humility, and honesty in all interactions Speak up appropriately, even when expressing unpopular viewpoints Actively listen and remain open-minded to diverse perspectives Drive for Results Set clear goals and objectives to motivate self and others to achieve outcomes Seek new opportunities to improve processes and drive sustainable results Hold self and others accountable through consistent evaluation and monitoring Develop Talent and Effective Teams Foster a collaborative environment that encourages knowledge sharing and growth Provide mentorship and support to help self and others reach full potential Recognize and leverage diverse strengths within self and team Lead with Vision and Strategy Understand and communicate a compelling vision that aligns with organizational goals Develop and execute comprehensive strategies to achieve long-term objectives Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully Lead with Paradoxical, Critical, and Agile Thinking Navigate complex situations by considering multiple perspectives Adapt quickly to changes and uncertainties in the work environment Make critical decisions using analytical skills, experience, and input from others Build and Maintain Effective Relationships Communicate and collaborate effectively with stakeholders across the organization Influence others through coaching, consulting, and team-minded thinking Develop and sustain partnerships that create positive outcomes for all stakeholders Cultivate Community Engagement and Provide Excellent Service Understand and address the needs and concerns of the community Incorporate community perspectives into decision-making processes Drive initiatives that create positive impacts beyond the organization Demonstrate Emotional Intelligence Show self-awareness and manage emotions effectively in challenging situations Seek and respond constructively to feedback, even in the face of setbacks Balance empathy with accountability when leading self and working with others Essential Job Functions Maintains computerized court calendar by scheduling, rescheduling and amending all hearings as necessary. Prepares daily printout for distribution and posting on the afternoon prior to court hearings to keep others informed. Receives legal documents and other information from the Clerk of Court's Oﬃce relevant to scheduling or for further review by the Judge. Generates computer documents after scheduling hearings and prepares for the distribution of those documents to the appropriate attorneys, pro se litigants and Clerk of Court's Oﬃce for mailing and inclusion in the court ﬁle electronically. Obtains necessary legal documents or other information as requested by the Judge. Prepares and revises jury instructions and verdict forms as needed for trial. Prepares the appropriate number of copies when instructions are ﬁnalized. Keeps constant surveillance on all cases to ensure they are moving in a timely fashion as prescribed by law and the judicial standards. Prepares bonds in the Bonds Software Program during intake after the Judge has set the bond amount and the conditions for the defendant. Coordinates the appointment of attorneys after Judge has reviewed request for court-appointed attorney and granted petition. Maintains strict conﬁdentiality of work-related matters. Processes all incoming legal documents, briefs, motions, correspondence from attorneys, law ﬁrms, pro se litigants and general public both by mail and through the e-ﬁling system. Works closely with Clerk of Court's Oﬃce, Probate Oﬃces, legal oﬃces, Sheriﬀ Department and District Attorney's Oﬃce. Serves as receptionist, receiving, screening and placing telephone calls; answers routine requests; greets and directs callers. Opens and sorts mail received by the court and, if applicable, will respond to inquiries on own initiative. Prepares letters, notices, orders, legal forms, reports and decisions of the court involving ﬁnancial, legal, technical and other specialized terminology. Organizes, maintains and assumes custodial responsibilities for judge's interdepartmental ﬁles and records. Uses computers and CCAP software programs with multiple window functions including the CCAP e-ﬁling software. Composes a variety of correspondence, reports, legal forms on own initiative as well as under general instruction from the judge; types same. In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public oﬃcials. Physical demands: Sits at desk, uses hearing, near vision and ﬁngering for typing, word processing, calculators or other oﬃce machines. Uses verbal communication to talk to clients, callers, and County staﬀ. Sits, stands, walks, bends, reaches, and moves about the oﬃce and other County oﬃces intermittently throughout the day. Handles papers and manuals, etc., copy paper and other oﬃce materials. Related Job Functions Assists other Judicial Assistants as necessary and Clerk of Court staﬀ when Judge is gone. This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required. Knowledge, Skills and Abilities Knowledge of and ability to use legal terminology. Skill in the use of computers and Microsoft Word. Skill in good composition, spelling and grammar; good communication, written and oral. Ability to take notes rapidly and accurately. Ability to draft correspondence and/or other minor documents as directed. Ability to accurately record and ﬁle court records. Ability to use computers and word processing. Ability to work with minimal supervision, using independent judgment and decision making skills as necessary. Ability to maintain a high degree of personal integrity and conﬁdentiality of work related matters. Ability to work with interruptions and change task priorities at the Judge's request. Ability to assess situations and solve problems. Ability to screen callers and prioritize job duties. Ability to take initiative in making decisions. Ability to deal pleasantly and tactfully with attorneys and coworkers, and with the public sometimes under stressful or threatening circumstances. Training, Experience and Other Requirements Graduation from an accredited high school with courses in oﬃce practice and procedure. Advanced legal administrative, paralegal training or equivalent. Three (3) years legal secretarial experience or closely related legal work. Excellent clerical and computer skills and excellent interpersonal skills in dealing with people on the phone and in person. Familiarity with CCAP computer system helpful. Will consider other relevant combination of experience and training. Equal Opportunity Employer Statement: La Crosse County is proud to be an Equal Opportunity Employer. If you need accommodations for a disability during the selection or interview process, please get in touch with Human Resources at jobs@lacrossecounty.org. Application Process: All applications must be submitted through our career website. Please ensure your application is complete and accurate,our hiring process highly values attention to detail.

Responsibilities

This administrative role involves performing advanced secretarial duties for the Circuit Court Judge, primarily maintaining the computerized court calendar, scheduling hearings, preparing necessary documents, and processing incoming legal filings. The assistant also handles correspondence, manages court records, prepares jury instructions, and coordinates bond processing and attorney appointments.