COMPANY OVERVIEW:

Banyan is a not-for-profit organization that has provided quality services to the youth justice, children, and senior`s community support sectors since 1978. Banyan is committed to improving the mental, physical, and social well-being of at-risk populations in our service areas of Hamilton, Niagara, Brant, Haldimand, Norfolk, and Wellington.

POSITION SUMMARY:

Reporting to the Finance Associate and ultimately the Director of Corporate Services, and in accordance with Banyan Policy, Practice & Procedure Manual, the Junior Accountant will support the accurate and timely recording of financial transactions and assist in maintaining the financial integrity of the organization.
The Junior Accountant plays a key role in the day-to-day financial operations of Banyan Community Services, including processing transactions, assisting with reconciliations, supporting budgeting efforts, and helping prepare internal and external financial reports. This position requires a high degree of organization, attention to detail, and proficiency in accounting software systems (e.g., Dynamics GP or similar). The ideal candidate will be analytical, adaptable, and committed to maintaining compliance with all financial procedures and reporting standards.

QUALIFICATIONS:

• Associate degree in Accounting, Finance, or a related field is required; a Bachelor’s degree is preferred.
• Minimum of 3-5 years of experience in a similar role.
• Prior in-house accounting or bookkeeping experience in a business or non-profit setting is an asset.
• Working knowledge of accounting principles, general ledger maintenance, and financial documentation.
• Proficiency with accounting software (e.g., Business Central, QuickBooks); experience with Microsoft Dynamics GP is an asset.
• Provide and maintain an acceptable Criminal/Vulnerable Sector Record.
• Proficient in the use and application of Microsoft Office Suite products.
• Competent in the use, development, and maintenance of spreadsheet programs (Excel).
• Competent in the use of networks for access to information and e-mail.

• Input financial transactions accurately into accounting software (e.g., Business Central, QuickBooks).
• Maintain up-to-date records of invoices, receipts, payments, and other financial documents.
• Organize and categorize transactions by type (e.g., expenses, revenues, assets).
• Assist in maintaining the general ledger and ensuring timely posting of entries.
• Support month-end and year-end closing processes by preparing schedules and reports.
• Reconcile bank and credit card statements with the organization’s financial records.
• Identify and investigate discrepancies, escalating issues to senior finance staff as needed.
• Assist in preparing and entering routine journal entries under supervision.
• Maintain supporting documentation for all journal entries in compliance with audit requirements.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Compile account summaries and data sets for internal use and management review.
• Support financial analysis activities by gathering and formatting data.
• Monitor cash transactions and assist in preparing cash flow reports.
• Support Finance Associate in tracking account balances and cash flow projections.
• Track, categorize, and verify business expenses for accuracy.
• Assist with preparing expense summaries and reports for budget tracking.
• Budgeting Support
• Collect and input data to support departmental or organizational budgeting processes.
• Monitor actual spending against budgets and flag variances for review.
• Compliance & Audit Preparation
• Assist in the preparation and submission of tax forms and government funding reports.
• Help maintain accurate financial records for audits and funding compliance.
• Ensure all financial documentation is in line with internal policies and regulatory standards.
• Maintain organized physical and digital records of financial documents.
• Ensure all receipts, invoices, contracts, and other documents are properly archived and accessible.
• Liaise with vendors, clients, and internal staff to resolve payment or transaction issues.
• Support coordination efforts with external accountants or auditors during financial reviews or audits.
• Provide administrative support to the finance team, including scheduling and document preparation.
• Respond to finance-related inquiries and support departmental operations as needed.