POSITION SUMMARY

The ideal candidate will be a hard-working professional, able to undertake a variety of office support tasks and entry level Accounts Payable tasks working diligently in a fast-paced environment. This person will be comfortable working with a high degree of attention to detail and discretion.

QUALIFICATIONS

• High school diploma or equivalent: some accounting or finance coursework preferred.
• Some knowledge in Accounts Payable and Accounts Receivable
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Good organizational and time management skills
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office, including Outlook, Word, Excel
• Ability to work well as a team player or independently
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment

WORK HOURS

• 40 hours per week
• Monday through Friday, 8 am to 5 pm or 7 am to 4 pm
  This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required

• Copies, scans and stores important documents and records.
• Receives and verifies invoices and requisitions for goods and services.
• Prepares batches of invoices for data entry.
• Enters Data invoices for payment.
• Prepares vendor checks for mailing.
• Maintains updated vendor files and file numbers.
• Assisting co-workers as needed
• Assist with Accounts Receivable
• Check email daily and respond in a timely manner
• Greet office visitors
• Filing as needed
• Answering all phone calls in a professional manner
  Requirements: