YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 800 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Forever 21, Urban Kids, Suzy Shier, Le Chateau, Bluenotes, West 49, Mandee, Charlotte Russe, and Rue21.
Our goal is to sustain performance that exceeds expectations. We are committed to creating a culture where people feel valued and inspired to achieve results. We give our people the appropriate tools, freedom and authority to make decisions. They are accountable for their actions and we recognize their efforts and reward their results. We attract and nurture the best people by providing leadership opportunities, career development and continuous learning. We are committed to leading by example and with integrity. We treat people with respect and dignity, promote the benefits of diversity and address challenges in a direct and compassionate manner. We engage people in our goals and objectives; we listen and act on new ideas where possible. That is our Philosophy.
Position Overview:
The Administrative Assistant is responsible for handling all administrative functions associated with merchandise procurement. This role will support all aspects of purchase order processing and general administration support to the Buying Department.
Job Duties:
· Process all purchase orders within set timelines
· Review orders on a weekly basis, ensuring there are no outstanding purchase orders
· Ensure orders and related worksheets for accuracy
· Respond to suppliers questions regarding purchase orders, price tickets, extension requests and shipping instructions
· Open Order Report - complete all received orders, ensure accuracy of information on report, and list vessel information for import orders. Finalize and submit the open order report to Senior Management on a weekly basis
· Pull merchandise for line reviews
· Create and maintain computer file system for all vendor communication
· Create Excel reports as required
· Partner with buyers to manage sample inventory and prepare for sample sales on weekly basis
· Develop relationships with vendors and suppliers and communicate regularly to ensure product development, initiation of new orders, revisions, cancellations, shipping, packing and arrival dates
· Manage, prepare and adjust ticket, class and request terms in system
· Communicate with warehouse and allocations department regarding any discrepancies and changes with goods
· Send samples to vendors
· Make travel arrangements as required
· Assist senior management as required
Qualifications
· Post-secondary education in Fashion
· 1-2 years related work experience
· Knowledge of merchandising and product knowledge within the garment industry
· Proficient in Microsoft Office and AS400
This posting is for an open vacancy.
YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.
Job Types: Full-time, Permanent

Experience:

• Microsoft Excel: 1 year (required)
• Fashion retail : 1 year (preferred)
• Administrative : 2 years (required)

Work Location: In perso

Please refer the Job description for details