Junior Administrative Associate (Intern) at Integrated Finance and Accounting Solutions, LLC

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

20.0

Posted On

23 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract administration, Data entry, Microsoft Office Suite, Excel, Attention to detail, Organizational skills, Time management, Written communication, Verbal communication, Research, Compliance monitoring, Documentation, Subcontract administration, Process improvement

Industry

Business Consulting and Services

Description

We are seeking a detail-oriented and organized college intern to support our Contract Management team. Please note that the pay rate for this summer internship will be $20/hr. The intern will assist IFAS with day-to-day contract administration activities, perform accurate data entry, and explore opportunities to leverage artificial intelligence within contract management processes. This role is ideal for students interested in gaining hands-on experience in government contracting and contract management. Key responsibilities include: • Maintain accurate, complete, and well-organized contract and subcontract files in accordance with company policies and applicable government regulations. • Assist in reviewing contracts and subcontracts to identify key terms, conditions, risks, and compliance requirements. • Support subcontract administration activities, including subcontractor onboarding documentation, modifications, and closeout efforts. • Coordinate with internal stakeholders such as finance, procurement, and program management to ensure subcontract and contract data is accurate, current, and aligned across systems. • Track subcontractor compliance requirements, including certifications, representations, and reporting obligations. • Participate in internal meetings and support the team through notetaking, documentation, and action item tracking. • Draft routine correspondence, summaries, and internal memoranda related to contract and subcontract actions. • Assist with the preparation of contract briefings, compliance reports, and status updates for internal stakeholders. • Conduct research and assist with identifying potential AI-driven efficiencies and enhancements within contract management processes. • Research new contracting opportunities through SAM.gov [//SAM.gov], GovWin, agency websites, or other internal tools • Maintain and update the business development pipeline, tracking key status updates and next steps • Support capture efforts, including competitor research, customer profiling, etc... • Conduct market and agency research on departments and programs aligned to growth priorities Skills: • Strong attention to detail with a consistent commitment to accuracy and data integrity. • Proficient typing and data entry skills, with the ability to manage and update records efficiently. • Working knowledge of Microsoft Office Suite, particularly Excel, with the ability to organize, track, and analyze data. • Effective organizational and time management skills, with the ability to handle multiple tasks and meet deadlines. • Strong written and verbal communication skills for drafting correspondence and supporting internal documentation. • Ability to work independently with minimal supervision, while also collaborating effectively as part of a team. • Willingness to learn and adapt, with an interest in contract management, compliance requirements, and process improvement. Qualifications: Currently enrolled in an accredited college or university, preferably in a business, technology, or related field. Must have completed at least 30 credit hours to date. Previous experience with data entry or contract management is a plus.

Responsibilities

The intern will support the Contract Management team by maintaining contract files, performing data entry, and assisting with subcontract administration activities. They will also conduct research on AI-driven efficiencies and support business development and capture efforts.