ABOUT US

At Garlanna, we create beautifully designed greeting cards and gifts that connect people through thoughtful messages and vibrant creativity. As a growing business, our passionate team works collaboratively to bring original designs to life and into the hands of customers across Ireland. We’re now looking for a Buying Assistant to join our dynamic team and support both our buying and design departments.

SKILLS & EXPERIENCE REQUIRED

• Comfortable working with spreadsheets and data (Excel)
• High attention to detail and accuracy in data entry
• Strong organisational and time management skills
• Professional communication skills for supplier and internal correspondence
• Ability to manage multiple priorities in a deadline-driven environment
• Interest or some exposure to merchandising or stock planning (desirable but not essential).

JOB PURPOSE

This role supports the Design Studio, Production & Sourcing Manager by managing data entry, supplier coordination, and administrative tasks across production and procurement processes. The successful candidate will play a key role in maintaining accurate records, monitoring timelines, and ensuring smooth communication with suppliers, internal teams, and logistics partners.

ADMINISTRATIVE TASKS

• Organise barcode records, supplier compliance documents, and tracking spreadsheets
• Create and issue barcodes to customers, ensuring alignment with new and existing product catalogue. Ensuring new products are logged to customer portals in a timely manner EG – SAP, Ariba, PIMS.
• Schedule meetings and maintain accurate notes and follow-up actions
• Provide general admin support to the Buying and Design teams as required