Junior Document Controller at John Holland

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

0.0

Posted On

23 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Records Management, Aconex, Microsoft Office Suite, Procurement Software, Project Management Systems, Administrative Duties, Attention To Detail, Organizational Skills, Document Distribution, Quality Verification, Filing

Industry

Construction

Description

About John Holland: At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that’s up for the challenge of transforming lives for good.The Project: Sydney Metro West is a transformational 24 km underground railway connecting Sydney CBD to Parramatta, with stations at Westmead, Parramatta, Sydney Olympic Park, North Strathfield, Burwood North, Five Dock, The Bays, Pyrmont and Hunter Street. The Linewide package connects the entire system, delivering the critical rail infrastructure and technology that bring the metro network to life. Project offices are located across several Sydney locations including the CBD, Clyde, Rosehill, The Bays and Burwood North.The Role: Our Sydney Metro West Linewide Project is currently seeking a Junior Document Controller to join the Engineering and Design function, this role will see you working as part of a team and asssiting the Document Controllers. This role will report directly to the Engineering & Design Director.Key Responsibilities: Assist the Document Control Team in keeping up-to-date records of work progress. Assisting with compiling of lot records, chase and close out missing information when required. Asssiting with internal logs for tracking various document control activities. Organize and track the exchange of documents between all relevant parties, such as clients, subcontractors, and the project office. Verify that all document submissions are consistent with project branding and format requirements. Managing the distribution, collection, and processing of documents in line with project guidelines for the creation, evaluation, and approval of design documents and other necessary materials, instructions, certifications, and records. Managing of the storage and filing of project and company records. Conduct on-site checks and reviews to ensure project standards are met. About You: A relevant qualification in Business Administration, Finance, Human Resources or other associated disciplines. 1-2 years’ experience in document control and administrative duties, preferably within the construction industry. Experience with records management. Knowledge of project management systems and processes. Experience in project environment or equivalent industry. Aconex experience. Experience with document control and procurement software, as well as Microsoft Office Suite. Excellent organisational skills with a keen attention to detail. As Part Of The Team, You Can Help Transform Lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priorityWe Offer: We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee. We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. Competitive remuneration with salary continuance, and salary sacrifice options. Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing. Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation. Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

Responsibilities

Assist the Document Control team in maintaining up-to-date records, tracking document exchanges, and managing the distribution of design documents. Ensure all submissions meet project branding standards and manage the storage of company and project records.