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Junior Executive - Administration & Front Office at Hayleys

, , Sri Lanka -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front desk management, Administrative support, Office operations, Telephone etiquette, Calendar management, Travel coordination, Meeting scheduling, Data management, Communication skills, MS Office, Word, Excel, Outlook, Logistics coordination, Security protocol compliance

Industry

Chemical Manufacturing

Description

JUNIOR EXECUTIVE – ADMINISTRATION & FRONT OFFICE JOB ACCOUNTABILITIES * Manage the front desk by welcoming visitors, clients and employees in a courteous and professional manner. * Handle incoming telephone calls, general emails & inquiries, ensuring timely redirection and responses. * Maintain visitor records, issue visitor passes (if any) and ensure compliance with security protocols. * Monitor and requisition office supplies, stationery, and welfare items to ensure uninterrupted operations. * Oversee office operations, including maintenance, housekeeping, service agreements (janitorial, office equipment rentals), and storage-related requirements. * Manage company data & mobile/voice connections, and parking coordination. * Assist in scheduling meetings, booking meeting rooms, and coordinating logistics. * Manage overseas travel arrangements for staff at Marine Operations as and when requested, by coordinating with the relevant parties. * Maintain director’s calendar/diary by updating appointments and carrying out the necessary coordination. * Attend to and follow up on internal and external inquiries routed by the Director, coordinating with relevant parties to ensure timely completion. MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION * Minimum 2 passes at G.C.E. A/L or equivalent. * Diploma or certificate in Administration, Office Management, Secretarial Studies, or related field is an advantage. * 1–2 years of experience in reception, front-office, or administrative support. * Basic proficiency in MS Office (Word, Excel, Outlook). * Strong communication skills in English.

Responsibilities

The role involves managing the front desk, handling inquiries, and overseeing daily office operations including maintenance and supplies. Additionally, the position requires coordinating travel arrangements, managing the director's calendar, and supporting administrative logistics.