Junior Executive Assistant at Alpha Inc

, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

37.0

Posted On

25 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Confidentiality, Event Planning, Calendar Management, Project Management, Attention to Detail, Adaptability, Microsoft Office Suite, SOP Development, Training Coordination, Cross-Functional Coordination, Workflow Tools, Resource Management, Problem Solving

Industry

Construction

Description

Junior Executive Assistant Location: Kula, HI Reports to: Executive Assistant (to CEO) Employment Type: Full-Time Department: Executive Support Compensation: $33–$37/hour The Opportunity Alpha Inc. is seeking a detail-oriented and resourceful Junior Executive Assistant (Jr. EA) to provide high-impact support to our Executive Assistants and leadership team. This role is central to maintaining alignment across departments, supporting executive priorities, and ensuring the smooth execution of events, projects, and administrative processes. As a Jr. EA, you will gain exposure to the inner workings of executive operations, from coordinating high-level meetings to assisting with offsites and strategic projects. You’ll play a key role in organizing systems, improving processes, and ensuring leaders have the information and resources they need to make critical decisions. This role is ideal for someone with strong organizational skills, a bias toward action, and a commitment to confidentiality and excellence. If you thrive in a fast-paced environment, have an eye for detail, and are excited to support leaders who are shaping Alpha’s future, this opportunity is for you. About Alpha Inc. At Alpha Inc., we are dedicated to building Hawaii's future through excellence in heavy civil construction, water well drilling, renewable energy, and concrete services. As a locally owned and operated company, we take pride in delivering high-impact projects that serve our communities for generations. We live by three core values that shape how we work and lead: Lead with Heart – Approaching every endeavor with humility, empathy, and respect. Strength in Unity – Fostering trust and collaboration to achieve collective success. Alpha Mentality – Demonstrating grit, accountability, and a relentless drive to excel. Join us in shaping what’s next — with purpose, pride, and the Alpha mindset. What You Will Do Executive & Calendar Support Assist Executive Assistants in managing executive calendars, resolving scheduling conflicts, and preparing agendas. Coordinate communications and logistics across department heads, staff, and executives. Event & Project Coordination Support executive offsites, strategic projects, and internal events. Maintain guest and event records (RSVPs, NDAs, preferences, contact lists). Manage vendor relationships and logistics for event planning and execution. Administrative Operations Organize and file sensitive documents related to estate operations, security, and leadership support. Track receipts, expenses, and company subscriptions. Support new hire onboarding and ensure consistent employee experience. Process & Continuous Improvement Assist with SOP development, training coordination, and rollout of new process initiatives. Identify bottlenecks, propose improvements, and support cross-team alignment. Use project management and workflow tools (e.g., Asana, Trello, Monday.com, Jira) to track deliverables. What You Bring High School Diploma or equivalent required; Associate’s or higher in Business Administration or related field preferred. Minimum 1 year of experience in a fast-paced office, leadership support, or administrative environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). Strong organizational, time management, and communication skills. Ability to handle confidential information with discretion. Sense of urgency and adaptability in dynamic situations. Preferred Skills & Experience Experience with calendar and schedule management. Event planning and cross-functional coordination experience. Familiarity with AI tools (e.g., ChatGPT) to streamline workflows. Strong attention to detail and commitment to accuracy. Why Alpha? At Alpha Inc., we’re not just building infrastructure—we’re building Hawaii’s future with purpose, precision, and pride. As a locally owned company, we take on complex challenges with a clear mission: deliver high-impact solutions rooted in ingenuity, ‘ohana, and long-term impact. Here, you’ll join a team that leads with heart, embodies strength in unity, and lives the Alpha Mentality. We value grit, trust, and teamwork—and we believe success comes from doing the work that matters, together. If you’re ready to grow in your career while helping drive executive priorities forward, apply with Alpha Inc. Hawaii today. Requirements (Conditions of Employment) Employment at Alpha Inc. is contingent upon the following: Completion of standard pre-employment screening. A background check conducted after a conditional offer; past issues reviewed case by case per Hawai‘i and federal law. Passing a drug test (for both full-time and part-time hires) conducted under Hawai‘i’s statutory requirements. Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai‘i law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at careers@alphahawaii.com. #LI-ALPHASP

Responsibilities

The Junior Executive Assistant will provide high-impact support to the Executive Assistants and leadership team, coordinating high-level meetings and assisting with strategic projects. This role involves organizing systems, improving processes, and ensuring leaders have the necessary information and resources for decision-making.