HR Administration and Employee Records

• Maintain accurate employee records and HR files, ensuring information is stored securely and updated promptly.
• Prepare and issue routine HR documentation, including letters, forms and employee lifecycle paperwork.
• Support the HR team with data entry, document control and record keeping in line with company procedures and data protection requirements.
• Assist with general HR inbox management, responding to straightforward queries and escalating more complex matters appropriately.

Recruitment and Onboarding Support

• Support recruitment administration by preparing documentation, maintaining candidate records and coordinating routine process updates.
• Assist with pre-employment checks, right to work documentation, references and onboarding paperwork.
• Prepare new starter information and coordinate induction arrangements with HR, IT, line managers and relevant business support teams.
• Help ensure new starters receive the relevant company policies, forms and induction materials in a timely and professional manner.

Confidentiality, Compliance and Good Practice

• Handle employee and candidate information with discretion, confidentiality and professionalism at all times.
• Follow company policies, procedures and HR processes, escalating any concerns or inconsistencies to the HR Director or nominated HR lead.
• Support HR administration connected with security, induction, employee changes and leavers where required.
• Contribute to continuous improvement by identifying opportunities to make HR administration more efficient, accurate and user-friendly.
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