Junior HR Systems & Operations Specialist (f/m/d) at Time for Nature GmbH

Vienna, , Austria -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

2800.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Systems Administration, Personio, Data Quality Management, Preboarding & Offboarding, HR Reporting, Process Optimization, Workflow Automation, Employee Data Management, Google Workspace, Spreadsheet Skills, HR Documentation, Confidentiality

Industry

Retail Apparel and Fashion

Description

Wir suchen Verstärkung! Do we have your attention? At Holzkern, we believe that great products need a great operational engine behind them. We are one of the most successful D2C brands in DACH — selling watches, jewelry and accessories made from natural materials to over 1.000.000 customers worldwide. We have more than 170 people, and we are growing. For that to work, every internal system needs to run well. That is where you come in. We are looking for a junior talent who is not only drawn to HR because of the conversations — but because of the systems, the structure, and the opportunity to make recurring processes better every month. If you like clean data, reliable workflows, and software that actually does what it should, this role is built for you. Your areas of responsibility You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR. HR Systems & Personio Administration Maintain employee master data: working time, absences, vacations, sick leave, role and contract information Monitor time tracking; follow up on missing or incorrect entries within defined deadlines Create and check employee accounts before each start date Identify and fix data errors; improve data quality continuously Support system imports, exports, recurring updates, and access management Handle all HR data with confidentiality and care Preboarding & Offboarding Ensure every new employee is set up correctly and completely before day one Check that all required documents are collected, complete, and filed Track preboarding task lists to 100% — no entry left incomplete Coordinate administrative exit: documents, time balances, certificates, access removals Improve checklists and process workflows with every cycle Documents, Templates & Employee Files Prepare standard HR documents from templates Keep digital employee files complete and correctly structured Improve templates to reduce errors and manual effort Track and fix recurring documentation gaps Reporting & Internal Communication Support Prepare accurate HR operations data for internal reporting Support slides for All Hands Calls and management updates - turn complex topics into clear visuals Ensure all numbers and data sources are verified before publication Process Improvement & Workflow Optimization This is a core ownership area. Every recurring manual process in HR is in scope — preboarding checklists, document workflows, recurring requests, data correction routines, and more. Identify recurring manual tasks and systematically reduce them Document how current workflows run before changing them; measure impact after Build templates, checklists, and automations so the same work is never started from scratch twice Suggest simpler or automated alternatives for repetitive admin work Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling Flag systemic problems instead of solving the same issue repeatedly Your profile We are not looking for someone with five years of HR experience. We are looking for someone with the right working style and the right mindset to grow with us. At least two years of experience in HR You are highly structured and precise — errors matter in this role You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup You enjoy working with software, tools, data, and systems You notice what is missing or wrong and want to fix it You appreciate structured systems, clear processes, and consistent follow-through in your daily workYou would rather build a process once than repeat manual work indefinitely You handle confidential information with care and discretion You communicate clearly in writing You are self-directed when given a clear structure and ownership You are motivated to learn from scratch and build expertise step by step Nice to have Experience with Personio or any HRIS Google Workspace confidence Spreadsheet skills Interest in automation and workflow optimization Basic knowledge of Austrian or German employment administration Enjoy our benefits Real Ownership from Day One: We believe in trust from the start. You will take on real processes and real responsibility immediately — not shadow work for the first six months. You will see the impact of what you build live, every day. Extensive Onboarding: From day one, you will have a buddy who shows you the ropes and is there for any questions. Your colleagues will teach you everything specific to Holzkern that you need to succeed. Systems That Matter: You will work on processes that 170+ people depend on. When preboarding runs perfectly, every new colleague feels that. When data is clean, every decision is better. Your work is visible — even if it runs quietly in the background. Flexibility: An attractive flexitime work model with a home office option so you can balance life and work. Team Events: Two legendary annual company events with the whole #TeamHolzkern — all inclusive! Plus regular smaller team events throughout the year. Top-notch Equipment: State-of-the-art technical equipment (your own MacBook, full access to Personio, Google Workspace, and the tools you need to do your job properly). Generous Discounts: Employee discounts for you and your loved ones on all Holzkern products. Office Perks: Fresh fruit, coffee, tea, and milk (including vegan and lactose-free options) at the office to keep you energized. Lunch Subsidy: Healthy and balanced meals from Schrankerl are available — and Holzkern covers 20% of the cost of each meal. Hard Facts Start: as soon as possible Hours per week: 38,5 weekly working hours Workplace: Holzkern HQ in Vienna Salary: The salary for this position starts at € 2.800 per month. We are happy to offer more for the right fit. Do you want to take on responsibility and grow together with our company? Then send us your application including your CV, show us why you are the right person for this job. About us HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We’re proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world! As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm-hearted colleagues who will always support you.

Responsibilities

Manage the operational backbone of the HR function, including Personio administration, employee master data, and preboarding/offboarding processes. Focus on identifying manual tasks to build automated workflows and improving HR documentation and reporting.