Junior/Intermediate Administrative Assistant at DIALOG

Edmonton, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

65000.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Correspondence, Travel Arrangements, Electronic Filing, Event Coordination, Document Editing, Proofreading, Resource Management Data Entry, Reception Support, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Verbal Communication, Written Communication

Industry

Design Services

Description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world. We are currently looking for a Junior/Intermediate Administrative Assistant to join our Edmonton studio. In this role, you will be an active part of the DIALOG Administration team, providing valuable support to Client Services, supporting DIALOG projects, coordinating numerous events throughout the week, while contributing to our dynamic, collaborative work environment. You will sit alongside Client Services at our studio reception desk and will begin by collaborating with senior administrative team members to gain hands‑on experience and mentorship. This foundation will support your professional growth as you develop your skills and expertise. \n How you'll make a difference: Administrative and Studio Support: Deliver flexible, reliable, and consistent administrative and client services support to multiple team members Manage calendars, correspondence, meeting rooms, and travel arrangements Manage sensitive and confidential information with tact and discretion Update, maintain, and archive electronic files, documents, tracking logs, databases, and reports Assist Client Services with frequent event coordination Project Support: Edit and proof documents and presentations including contracts, design packages, agendas and meeting packages Assist with formatting letters, fee proposals, and sub-consultant agreements Assist Project Managers with resource management data entry Reception Support: Cover front desk duties during lunch breaks and vacations Provide an extra set of hands during events and busy periods Who you are: A graduate of a post-secondary administrative program or related discipline is preferred Between 3-6 years of administration or client service experience Value collaboration, shared success, and approach challenges with solutions and thoughtfulness. Ability to proactively make decisions and be flexible and multitask in a fast-paced environment Excellent verbal and written communication skills Intermediate skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint \n $55,000 - $65,000 a year At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring. \n Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification. Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy. Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. Equal Opportunity DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

Responsibilities

Provide administrative and client services support, including calendar management, travel arrangements, and event coordination. Assist project managers with document formatting, proofreading, and resource management data entry while supporting studio reception.