Junior Logistics Specialist at Neumann Kaffee Gruppe (NKG)

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

0.0

Posted On

05 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Operations, Documentation Control, Invoice Validation, Supply Chain Management, Administrative Accuracy, Data Quality, Contract Administration, ERP Systems, Customs Data Entry, Inventory Review, Stakeholder Communication, Attention To Detail, Structured Working, Spanish Fluency, English Proficiency

Industry

International Trade and Development

Description

We are Neumann Kaffee Gruppe. And we love coffee. For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,300 employees in 28 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity. NKG COPROCAFÉ is the premier supplier of green coffee beans to roasters across Spain and Portugal and a customer-focused provider of services across the supply chain. Our team of professionals encompasses a wide range of expertise in the green coffee business, covering critical areas such as finance, trade, insurance, supply chain management, quality control, and sustainability. Each member brings specialized knowledge and experience, enabling us to deliver comprehensive solutions and ensure excellence across all facets of our operations. Overview of the role As a Junior Logistics Specialist, you will support the Supply Chain team in the execution and coordination of international logistics operations, with a strong focus on administrative accuracy, documentation control, data quality, and invoice validation. You will work closely with internal teams (Supply Chain, Finance, Trading) and external stakeholders (suppliers, warehouses, freight forwarders, customs agents and customers) to ensure smooth operational execution and reliable information flows. This role is ideal for someone with 2–3 years of experience in logistics, supply chain, or administrative operations, who is eager to develop in an international environment and gain end-to-end exposure to coffee supply chain processes. Key Responsibilities Logistics Operations & Documentation Provide administrative support for European and international shipments. Management of domestic and Iberian spot sales, including coffee load orders, invoicing, and destination notifications. Monitor and follow up on shipment documentation. Digitize, classify, and archive documents in internal systems (DW). Contract Administration Create and update standard coffee contracts in the ERP system. Verify basic contract data (volumes, origin, destination, dates, Incoterms). Communicate with suppliers to request missing information or documents. Logistics Invoicing Support Validate standard logistics invoices (transport, warehousing, handling). Cross-check invoices against supporting documents (contract, CMR, BL, customs clearance). Follow up invoicing discrepancies and provide documentation to Finance when needed. Customs Enter and validate basic customs (DUA) data. Support administrative tasks related to free circulation processes. Suppliers & Warehouses Collect and maintain supplier information. Support basic performance follow-up with logistics providers. Review inventory levels in European warehouses. Communication Act as an operational point of contact with suppliers, warehouses, carriers, and customers for day-to-day logistics matters. Follow up on documentation, delivery status, and basic operational queries. Escalate incidents or deviations internally to the Supply Chain team when required. Ensure clear and timely information flow between internal teams and external stakeholders. Compliance Support Support in price and market closing communications Your profile Vocational training or degree in Logistics, Administration, International Trade, or related fields. 2–3 years of experience in logistics, supply chain, or administrative roles in international environments. Experience with ERP or logistics platforms (SAP, Navision, Cargoo, or similar) is a plus. Good working knowledge of Excel. High attention to detail and structured way of working. Comfortable handling repetitive, high-volume administrative tasks. Strong communication and teamwork skills. Fluent in Spanish and good working level of English. What we offer A dynamic, international work environment in the center of Madrid. Exposure to end-to-end coffee supply chain operations. Opportunity to grow within the Supply Chain department. Flexible working arrangements. Competitive compensation aligned with experience. Access to learning platforms for continuous development. Medical insurance with 80% reimbursement. Flexible remuneration scheme. Please get in touch with your first point of contact: Valerie Miller There is not much better than the smell and taste of a freshly brewed coffee, right?! That’s why we at NKG work passionately for our beloved product every day. As a globally operating green coffee service group, we work devotedly for and with coffee, as it is the only product our business focuses on. With more than 50 companies in 26 countries and more than 3,000 highly skilled employees, we are active in the sectors Export & Milling, Import, Farming, Agents & Representative Offices, and Services. The best possible design of processes along the coffee supply chain is always our top priority – of course with regard to the consideration of social, environmental, and economic needs as an integral part of our business model. Our group is privately owned and run. David M. Neumann is the founder-family’s third generation Managing Partner and overseeing the group jointly with his Management Team.

Responsibilities

The Junior Logistics Specialist will support the Supply Chain team by executing and coordinating international logistics operations, focusing heavily on administrative accuracy, documentation control, data quality, and invoice validation. This involves working closely with internal teams and external stakeholders to ensure smooth execution and reliable information flow across the coffee supply chain.