Junior Officer, Organisational Design and Development at NATO

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Design, Organisational Development, Workforce Planning, Post Description Review, Reorganisation Expertise, Organisational Design Studies, Data Management, Microsoft Excel, Microsoft Access, Project Management, Competency Framework, Skills Architecture, Data Integrity, HR Databases, Achievement, Analytical Thinking

Industry

IT Services and IT Consulting

Description

1. SUMMARY Within NATO’s International Staff (IS), the NATO Human Resources (NHR) Office is comprised of six pillars: Talent Management; Staff Services (Pay and Allowances, Pensions and Insurances); HR Policy and Strategy Coordination (IS and NATO-wide HR policy); Organisational Design and Development (ODD), the Data Analytics Section; and the Medical Service. Within ODD, the incumbent will mainly work on organisational design and development tasks and projects to enable efficient organisational structures and processes. Examples of areas of work are supporting workforce planning, reviewing post descriptions, providing reorganisation expertise, and contributing to organisational design studies. 2. QUALIFICATIONS AND EXPERIENCE The incumbent must: • possess a university degree or equivalent level of qualification in business management, HR, social sciences, or other relevant fields; • have at least one year of relevant professional experience in organisational design, or in broader human resources management related fields; • possess demonstrated skills in using Microsoft Excel or Access in managing data; • possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other. The following would be considered an advantage: • experience in generating data-based HR or financial reports; and • experience in a customer facing operational job. 3. MAIN ACCOUNTABILITIES Expertise Development. Develop post descriptions and advise relevant stakeholders on efficient structures and best practices. Propose initiatives and contribute to the development of processes and procedures. Project Management. Support and contribute to various HR projects but more particularly those related to organisational design and development to refresh the competency framework and build a skills architecture. Knowledge Management. Support workforce planning initiatives and activities. Ensure data integrity, accuracy and information flow in the Div/IOs assigned to their portfolio. Keep the associated technological tools, such as the organisational chart application and other HR databases current. Perform any other related duty as assigned. 4. INTERRELATIONSHIPS Reporting Line: The incumbent reports to the Head, ODD. Interactions: The incumbent works in close coordination with other staff in ODD, the broader NHR team, International Staff Divisions and Offices and external stakeholders when needed. Direct reports: N/a Indirect reports: N/a. 5. COMPETENCIES The incumbent must demonstrate: • Achievement: Works to meet standards. • Analytical Thinking: Sees basic relationships. • Clarity and Accuracy: Checks own work. • Conceptual Thinking: Sees patterns based on life/work experience. • Customer Service Orientation: Takes personal responsibility for correcting problems. • Empathy: Reads non-verbal cues and understands meanings. • Impact and Influence: Takes multiple actions to persuade. • Initiative: Is decisive in a time-sensitive situation. • Teamwork: Cooperates. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity. The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations. 7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable: For NATO civilian staff members only: please apply via the internal recruitment portal (link); For all other applications: www.nato.int/recruitment Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time. When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section. More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm) Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. 8. ADDITIONAL INFORMATION NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process. Candidates will be required to provide documented medical evidence to support their request for accommodation. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab. NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

Responsibilities

The incumbent will focus on organisational design and development tasks, including developing post descriptions, advising stakeholders on efficient structures, and contributing to process and procedure development. Key duties also involve supporting workforce planning initiatives and maintaining data integrity within assigned organizational units.