About The Company:
GAIA Real Estate is a vertically integrated investment firm with offices in New York City and Miami. Since its founding in 2009, GAIA has owned and operated over 19,000 residential units across 87 properties, totaling more than $3.8 billion in transactions. GAIA invests significant partnership capital alongside its investors and operates across major U.S. markets. GAIA accounting and finance team also services Milas, a South Florida platform focused on acquiring, renovating, and managing single-family homes in high-growth communities.
We are hiring an AR/AP Coordinator to join our Miami office. This role will report directly to our Senior Accountants in New York and work closely with both our onshore and offshore teams under a 24/7 coverage model that ensures continuous review, payment processing, and cross-functional execution. The coordinator will also collaborate daily with our Head of Operations on treasury and bookkeeping functions. Supervision and training will be provided by the New York-based accounting team.

Responsibilities:

• Responsible for annual budget, including preparing projected income statements, balance sheets, statements of cash flow and other supporting documents
• Prepare monthly, quarterly, and year-end financial reporting packages and monthly P&L statements
• Manage consolidated property and holding level financial reports on GAAP and IFRS basis
• Produce accurate financial reports per operating agreements and investors’ requirements
• Conduct budget-to-actual analysis and work with property managers to generate budget variance explanation reports, capitalized expenditure, property tax, job cost analysis, insurance, and accrued operating expenses schedules to support income statement and balance sheet accounts
• Manage accounts receivable: post monthly tenant charges, process receipts, and address AR inquiries from tenants and property managers
• Oversee accounts payable: process vendor invoices, resolve discrepancies, and respond to vendor inquiries
• Prepare monthly bank and credit card reconciliations
• Coordinate with NY and offshore teams under a 24/7 support model
• Automate recurring accounting tasks in Yardi (e.g., GL coding, invoice routing, approvals)
• Consolidate invoice intake through a single inbox or Yardi VendorCafe
• Support year-end processes, including 1099 preparation
• Be the key contact with Head of Operations for Milas on expense allocation, payments, and accurate bookkeeping
• Maintain AP tracking dashboards and calendars to monitor invoice status and ensure timely payments
• Assist in the preparation and review of monthly financial reporting packages for both internal and investor use

Qualifications:

• Bachelor’s Degree in Accounting, Finance, or closely related field.
• Proficiency in Yardi
• Strong understanding of accounting SOPs and financial workflows
• Experience working with offshore/shared service teams across time zones
• Highly organized and detail-oriented with strong communication skills
• Detail-oriented with a focus on minimizing errors and maximizing efficiency
• Ability to contribute to both GAIA and Milas platforms under unified CFO oversight

Interested candidates may send their resume or bio to: humanresources@gaiare.com

Industry

• Real Estate

Employment Type
Job Type: Full-time
Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Ability to Commute:

• Miami, FL 33138 (Required)

Ability to Relocate:

• Miami, FL 33138: Relocate before starting work (Required)

Work Location: In perso

• Responsible for annual budget, including preparing projected income statements, balance sheets, statements of cash flow and other supporting documents
• Prepare monthly, quarterly, and year-end financial reporting packages and monthly P&L statements
• Manage consolidated property and holding level financial reports on GAAP and IFRS basis
• Produce accurate financial reports per operating agreements and investors’ requirements
• Conduct budget-to-actual analysis and work with property managers to generate budget variance explanation reports, capitalized expenditure, property tax, job cost analysis, insurance, and accrued operating expenses schedules to support income statement and balance sheet accounts
• Manage accounts receivable: post monthly tenant charges, process receipts, and address AR inquiries from tenants and property managers
• Oversee accounts payable: process vendor invoices, resolve discrepancies, and respond to vendor inquiries
• Prepare monthly bank and credit card reconciliations
• Coordinate with NY and offshore teams under a 24/7 support model
• Automate recurring accounting tasks in Yardi (e.g., GL coding, invoice routing, approvals)
• Consolidate invoice intake through a single inbox or Yardi VendorCafe
• Support year-end processes, including 1099 preparation
• Be the key contact with Head of Operations for Milas on expense allocation, payments, and accurate bookkeeping
• Maintain AP tracking dashboards and calendars to monitor invoice status and ensure timely payments
• Assist in the preparation and review of monthly financial reporting packages for both internal and investor us