We’re looking for a proactive and hands-on Junior Team Assistant to join our friendly and collaborative team. This is a vibrant role that goes beyond the desk—it’s perfect for someone who enjoys rolling up their sleeves and taking an active role in ensuring the office is a welcoming and efficient space for everyone.

ABOUT YOU

We are looking for someone who is:

• Highly organized: You have exceptional attention to detail and can manage multiple priorities effectively.
• Proactive: You take initiative and are always looking for ways to improve processes and solve problems before they arise.
• A team player: You thrive in a collaborative environment and enjoy supporting others to achieve shared goals.
• Service-oriented: You’re approachable, professional, and take pride in delivering excellent customer service.
• Flexible: You’re willing to adapt to changing priorities, support a wide variety of tasks, and adjust your schedule when needed.
• Energetic: This is an active, hands-on role that requires someone who enjoys being on their feet and engaging in dynamic work.

Desired Skills and Experience

• A minimum of 2-3 years experience in an administrative or office support role.
• Strong communication skills, both written and verbal, with a professional and friendly demeanor.
• Excellent organizational skills and the ability to work well under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with purchase order generation, subscription renewals, and/or contract administration is a plus.
• A proactive approach to identifying and resolving issues.

We are recognised as one of the best agencies to work for in our industry, providing:

• The opportunity to work on a diverse range of clients and projects with some of the industry’s best and brightest.
• A collegial and collaborative working environment, where you will work closely with colleagues from around the world.
• Significant opportunities to develop professionally, with extensive training and personal development programmes.
• A competitive compensation and benefits package, including private medical insurance and mental health support.
• An enhanced Parental leave policy for all our employees from day one
• A paid opportunity each year to contribute to your community as part of our APCO Gives Back scheme.
• Annual health, wellbeing, and fitness allowance.
• Industry-leading global exchange program.

THE ROLE

Your role as Junior Team Assistant will be pivotal in ensuring the day-to-day operations of the office run seamlessly. Whether you’re helping set up a meeting room, answering calls, or walking through the office to make sure all is in order, your contributions will help create a supportive and welcoming environment for both staff and visitors.
This is not a desk-based role - it’s an active, dynamic position that will suit someone who thrives on variety and enjoys being hands-on. If you’re someone who enjoys being at the center of activity and is always ready to lend a helping hand, we’d love to hear from you.

KEY RESPONSIBILITIES

1. Administrative Support:

• Manage and respond to emails and calls, ensuring timely and professional communication.
• Generate purchase orders (POs), manage subscription renewals, and oversee contract signatures.
• Handle other ad hoc administrative tasks, ensuring smooth day-to-day operations.

1. Guest Relations & Reception Support:

• Greet and welcome visitors, ensuring a positive first impression.
• Maintain and update guest lists, liaising with reception to prepare for visitors.
• Assist internal and external visitors in navigating the office.

1. Office Maintenance & Coordination:

• Walk through the office regularly to ensure it is tidy, organized, and well-maintained.
• Oversee meeting room setups and ensure rooms are refreshed after use.
• Manage and maintain office supplies, including replenishing stock for coffee machines, dishwashers, and kitchen essentials.
• Proactively identify and resolve any issues related to office cleanliness or organization.

1. Team Collaboration & Event Support:

• Support the coordination of office events, working closely with internal groups
• Assist with event logistics, vendor coordination, and ensuring events run smoothly.
• Foster a collaborative and supportive office culture by working closely with colleagues across departments.