Keep the Numbers Moving and the Mission Growing at SLEEPQUEST INC

San Carlos, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Mar, 26

Salary

29.0

Posted On

29 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Billing, QuickBooks, Microsoft Office, Attention to Detail, Organizational Skills, Communication, Time Management

Industry

Hospitals and Health Care

Description

Job Details Job Location: San Carlos - San Carlos, CA 94070 Salary Range: $25.00 - $29.00 Hourly Job Category: Accounting Position: Accounting Operations Specialist Schedule: Full-Time | Monday–Friday | 8:30 AM–5:00 PM (½-hour lunch + two 10-minute breaks) Location: San Carlos, CA (Onsite only – not remote or hybrid) About SleepQuest SleepQuest is a trusted leader in sleep apnea diagnostics and treatment, helping people live healthier, more energized lives through compassionate care and innovative technology. Behind every great patient experience is a strong operational foundation, and that’s where you come in. As an Accounting Operations Specialist, you’ll play a key role in keeping our financial operations accurate, organized, and running smoothly every day. Position Overview The Accounting Operations Specialist is essential to our day-to-day financial workflow. This role supports accounting, billing, and operational teams by managing deposits, accounts payable, reconciliations, and month-end activities. If you’re detail-oriented, highly organized, and enjoy balancing multiple priorities in a fast-paced environment, this is a great opportunity to make a real impact. What You’ll Be Doing Daily Deposits & Payment Processing Open and process all incoming mail at the Corporate office Reconcile ACHs and download daily banking activity Enter Lockbox, physical check, webstore, and cash payments into QuickBooks Run and process credit card payments (mail/fax) Prepare and scan physical deposits into online banking Post payments and confirm Sales Orders in Medical Billing software Apply and post credit card payments in Medical Billing software Scan deposit documentation into Medical Billing software Prepare daily recap forms to reconcile QuickBooks and Medical Billing systems Accounts Payable Enter and file vendor invoices (mail and email) Manage manufacturer invoices to ensure inventory receipt dates align correctly Process and monitor ACHs and lease payments Month-End & Ongoing Accounting Support Follow up on uncashed checks Reconcile QuickBooks accounts and bank activity Reconcile credit card statements and obtain receipts as needed Maintain and report on petty cash logs Create monthly financial reports Assist with employee expense reports What We’re Looking For Required Qualifications: High School Diploma or higher education 3 years of general accounting, AP, or AR experience Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook) Strong attention to detail and organizational skills Excellent written and verbal communication Strong time management and ability to meet deadlines Preferred (Nice to Have): Experience with Brightree Background in accounting operations or financial administration Ability to explain accounting processes to non-financial stakeholders Physical & Work Requirements Prolonged periods of sitting and computer work Ability to lift up to 15 lbs occasionally Clear verbal communication and accurate information exchange required Why Join SleepQuest? Stable, full-time weekday schedule—no nights or weekends Collaborative and supportive team environment Meaningful work that supports patient care and company growth Opportunity to grow within a well-established healthcare organization If you love keeping things organized, balanced, and running smoothly, and want your work to make a difference, we’d love to hear from you. Qualifications

Responsibilities

The Accounting Operations Specialist manages daily deposits, accounts payable, reconciliations, and month-end activities to ensure smooth financial operations. This role supports various teams by processing payments and maintaining accurate financial records.