JOB DESCRIPTION

You will be responsible for administrative Information Governance activities for information in any medium held by ONS and UKSA. Information Governance role holders work within an information legislation culture in support of The Public Records Act, UK GDPR, Data Protection Act (DPA) 2018 and The Freedom of Information Act 2000.
Information Governance role holders support internal stakeholders such as Information Asset Owners (IAOs), Information Asset Liaison Officers (IALOs), Data Custodians, data governance role holders, Data Protection Officers, directors, Senior Civil Servants and the Accounting Officer.

TECHNICAL SKILLS

We’ll assess you against these technical skills during the selection process:

• GKIM Skills Framework - Generic GKIM skills - Working level - Information Technology
• GKIM Skills Framework - Information Management - Working level - Information Exploitation and Opportunities

Benefits
Alongside your salary of £34,075, Office for National Statistics contributes £9,871 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Office for National Statistics is part of the Civil Service, and as such we share a number of key benefits with other departments, whilst also having our own unique offerings to support our 5400 valued colleagues across the business.
Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that the benefits pack attached (bottom of page) will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture.
We are an organisation that takes well-being seriously and lives and breathes the desire to modernise the workplace of the future. Everyone, from our office-based colleagues across our UK sites, to our field interviewers and airports and ports passenger survey teams, are part of a diverse and inclusive family.
Inclusion & Accessibility
At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a Disability Confident Leader we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process.
As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance.
If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist.
Things you need to know

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

RESPONSIBILITIES:

• Application of information management and information/data asset management (thereafter referred to as ‘asset management’) good practice and standards, including full understanding of current ONS/UKSA retention, archiving and disposal policies.
• Oversight of asset management processes for all media throughout their lifecycle, ensuring metadata fields are accurately completed and regularly validated.
• Regular reporting on asset management, including provision of monthly metrics, quarterly and ad-hoc reviews as required by stakeholders, and annual reporting for directors for escalation to the relevant governance board or Accounting Officer where required.
• Understanding the different business requirements for registering assets and the associated metadata standards.
• Operating within, and contributing to, development of the corporate Metadata Framework.
• Ensuring asset registers and/or data catalogues are developed in line with technology advancement and meet on-going stakeholder needs.
• Developing procedures for information handling, taking into account the organisation’s risk management approach, e.g., produce guidance on labelling data for sharing purposes.
• Providing advice on effective handling of assets in accordance with the relevant policy and legislative framework.
• Maintain appropriate knowledge of data governance role holders within the organisation and their responsibilities.
• Responsibility for management of access control lists for starters, movers and leavers relating to asset management activities.
• Responding to all support requests, such as asset ownership or asset management.
• Development and delivery of training and guidance on asset management, including monitoring compliance rates with mandated learning activity.
• Stakeholder engagement to ensure services are understood and promoted across business areas.