Knowledge Management & SharePoint Specialist at Spektrum

The Hague, South Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sharepoint, Knowledge Management, Information Management, Document Management Systems, Sharepoint Site Design, Sharepoint Permissions Management, Sharepoint Workflows, Sharepoint Content Management, Ms-Office Package, User-Friendly Design, Administrative Support, Training, Document Control, Records Management, Information Organization, Compliance Monitoring

Industry

Staffing and Recruiting

Description

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you. Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects. Who we are supporting The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium. The NCIA provides a wide range of services, including: Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats. Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations. Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces. Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks. Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers. Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities. The program Assistance and Advisory Service (AAS) The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V. To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce. Role ID – C004707 Role Duties and Responsibilities Knowledge Management System Administration – Maintain and update internal knowledge repositories (e.g., SharePoint, document management systems), ensuring information is accurate, organized, and accessible. Update/enhance CQO SharePoint portals, working with various stakeholders to retrieve expected information and implement/deliver desired outcomes Administrative Coordination and Support – Provide general administrative support including scheduling meetings, preparing agendas, taking minutes, and tracking action items. Training & User Support – Provide guidance and basic training to staff on knowledge management tools and administrative systems. Continuous Improvement Support – Identify gaps in information flow and recommend improvements to systems, processes, and collaboration practices. Document Control & Records Management – Develop, implement, and monitor document filing systems (both digital and physical where required), including CQO CIS assets inventory, ensuring compliance with organizational and data protection policies. Information Organization & Archiving – Classify, tag, and archive documents according to established taxonomies and retention schedules. Internal Communications Support – Support preparation of newsletters, internal updates, presentations, and briefing materials. Quality Assurance & Compliance Monitoring – Ensure documentation and records meet internal standards and regulatory requirements. Perform other duties as may be required. Essential Skills, Experience and Certifications Must demonstrate advanced knowledge and experience with IKM and Information Management. Must demonstrate advanced knowledge in SharePoint (SharePoint sites Design and Development, SharePoint Permissions Management, SharePoint Workflows, SharePoint Document Management, SharePoint Content Management) Advanced knowledge of MS-Office Package Must demonstrate good knowledge and Experience in DesigningSharePoint portals that are intuitive and user-friendly, to support effective collaboration. 3 years of experience in IKM and SharePoint, Valid security clearance at minimum NATO S*CR*T level; Must have excellent spoken and written English communication and presentation skills, demonstrated by recent experience (within the past 5 years); Must demonstrate ability and self-motivation to work both on her/his own and within groups, as part of a team; Must demonstrate attention to details, together with ability and keen sense for problem-solving. Desired Skills, Experience and Certifications At least 3 years of experience working in a similar role and organisation Customer focused and detail oriented Working Location The Hague, Netherlands Working Policy Onsite Travel Some travel to other NATO sites may be required Security Clearance Valid National or NATO Secret personal security clearance We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Responsibilities

The role involves maintaining and updating internal knowledge repositories, primarily SharePoint portals, ensuring information accuracy and accessibility for stakeholders. Responsibilities also include providing administrative support, user training on KM tools, and monitoring document control and compliance standards.