Lab Operations Coordinator at Babtain

Lexington, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

55000.0

Posted On

15 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Inventory Management, Documentation Workflows, Vendor Communication, Resource Planning, Compliance Tracking, Invoice Processing, Shipping, SOP Management, Version Control, Microsoft Excel, Google Sheets, LIMS, ELN, EHS Support, IT Troubleshooting

Industry

Description

Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Medicilon is a preclinical contract research organization (CRO) supporting in vivo and in vitro studies for drug discovery and development. We provide integrated services across pharmacology, DMPK, and bioanalysis, helping biotech and pharmaceutical clients advance their R&D programs with speed and scientific rigor. Position Summary The Lab Operations Coordinator plays a key role in ensuring the seamless day-to-day functioning of our laboratory and facility. This position bridges scientific teams, vendors, and operational leadership to maintain supply continuity, documentation compliance, and facility readiness. Ideal for early-career professionals, this role offers hands-on exposure to how preclinical labs are run—from procurement and compliance tracking to equipment and inventory management. It’s an excellent opportunity to build a strong foundation in scientific operations, quality systems, and cross-functional execution. Key Responsibilities Coordinate daily operational needs to ensure lab and study teams can work without disruption. Support scientists, group leads, and technicians with general lab operations and resource planning. Manage procurement workflows: request intake, vendor communication, quoting, ordering, package tracking, and receiving. Maintain inventory of lab consumables, PPE, reagents, and critical supplies; prevent stockouts and manage reorder levels. Generate and track purchase orders, support invoice processing, and assist with financial reconciliation. Handle inbound and outbound shipping, including client shipments and inter-lab transfers. Build and maintain vendor relationships to support cost-effective and timely sourcing. Prepare the lab for audits and client visits, ensuring compliance and readiness. Route and track controlled documents (e.g., SOPs, forms) through the review and approval process; ensure proper version control. Support compliance-related workflows such as IACUC documentation, training records, and facility access logs. Qualifications – Required Bachelor’s degree in life sciences, biology, bioengineering, or a related field (or equivalent relevant experience). Recent graduate or expected graduation within the next 3 months. 2+ years of experience in a laboratory, CRO, or regulated academic research environment. Experience with procurement, inventory management, and documentation workflows. Excellent attention to detail, organizational skills, and communication ability. Proficiency in Microsoft Excel, Google Sheets, and shared drives; quick to learn new digital tools. Preferred Qualifications Familiarity with GxP, IACUC, AAALAC, or similar regulatory/compliance frameworks. Experience supporting EHS (environmental health and safety) programs in lab settings. Experience building operational tools or templates (e.g., trackers, SOPs, audit checklists). Exposure to LIMS or ELN systems; prior CRO experience is a plus. Basic IT knowledge such as troubleshooting lab equipment, managing user access, or working with cloud-based systems.

Responsibilities

The coordinator ensures the seamless daily operation of the laboratory and facility by managing supply continuity, documentation compliance, and resource planning for scientific teams. Key duties involve coordinating procurement workflows, maintaining critical inventory levels, handling shipping logistics, and supporting overall facility readiness for audits.