Labor Compliance Administrator-Fully Remote at Shared Services Group Inc

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Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

80000.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Labor compliance, Payroll auditing, Contract administration, Davis-Bacon Act, Service Contract Act, Prevailing wage laws, Certified payroll reporting, LCP Tracker, Elation Systems, Regulatory compliance, Audit management, Data analysis, Record keeping, Microsoft Office Suite, Communication, Policy development

Industry

Civil Engineering

Description

CERTERRA (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, CERTERRA has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. Job Summary: The Labor Compliance Administrator is responsible for ensuring that the organization and its contractors comply with federal, state, and local labor laws, with a focus on wage requirements, reporting standards, and contract labor regulations. This role oversees compliance documentation, conducts audits, provides guidance on labor standards, and serves as the primary liaison between internal teams, contractors, and regulatory agencies. Key Responsibilities: Compliance Oversight * Monitor and enforce compliance with prevailing wage laws, Davis-Bacon Act, state labor codes, and other applicable regulations. * Review certified payroll reports for accuracy and completeness. * Ensure contractors and subcontractors adhere to labor requirements outlined in contracts and regulations. * Maintain up-to-date knowledge of wage determinations, labor standards, and regulatory changes. Documentation & Reporting * Collect, verify, and organize compliance documents such as certified payrolls, affidavits, labor compliance forms, and subcontractor agreements. * Maintain detailed, organized records in compliance systems and databases. * Prepare and submit compliance reports for internal use and regulatory agencies. Auditing & Investigations * Conduct regular audits of contractor and subcontractor payroll submissions. * Investigate discrepancies, wage violations, or worker complaints. * Coordinate corrective actions and follow up to ensure issues are resolved. Training & Guidance * Provide compliance training and guidance to contractors, project managers, and internal staff. * Assist in developing policies and procedures related to labor compliance. * Communicate labor standards requirements during pre‑construction or project kickoff meetings. Communication & Coordination * Serve as the primary point of contact for labor compliance inquiries. * Liaise with government agencies regarding audits, wage determinations, or compliance questions. * Collaborate with legal, procurement, HR, and project management teams. Required Qualifications * Bachelor’s degree in business, human resources, public administration, or related field (or equivalent experience). * 2–5 years of experience in labor compliance, payroll auditing, contract administration, or related regulatory work. * Knowledge of federal and state labor laws (e.g., Davis-Bacon, Service Contract Act, prevailing wage requirements). * Experience with certified payroll reporting systems (e.g., LCP Tracker, Elation Systems, or similar). Skills & Competencies * Strong analytical and audit skills with high attention to detail. * Excellent written and verbal communication skills. * Ability to interpret complex regulations and apply them to real‑world situations. * Strong organizational and record‑keeping abilities. * Proficiency in Microsoft Office Suite and compliance tracking software. * Ability to work independently and manage multiple projects simultaneously. Preferred Qualifications * Experience working with public works, construction, or government contracting. * Knowledge of apprenticeship compliance and workforce reporting requirements. * Bilingual abilities (e.g., English/Spanish) helpful but not required. We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Responsibilities

The Labor Compliance Administrator ensures organizational adherence to federal, state, and local labor laws, including wage requirements and contract regulations. This role manages compliance documentation, conducts payroll audits, and serves as the primary liaison between internal teams, contractors, and regulatory agencies.