Laboratory Administrative Assistant Associate at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

0.0

Posted On

09 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Functions, Office Management, Patient Registration, Communication Skills, Data Entry, Calendar Management, Correspondence Management, Report Drafting, Presentation Preparation, Specimen Processing, Laboratory Information System, Attention to Detail, Basic Reasoning Skills, MS Suite Proficiency, Customer Service

Industry

Hospitals and Health Care

Description

UPMC Dermatopathology lab is hiring a full-time Laboratory Administrative Assistant Associate to join their team in Oakland, PA. In this position you will work Monday-Friday assisting with administrative functions including patient access by registering patients. This department provides some flexibility with shift times which can be discussed with the manager. Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). May assist with processing of specimens and/or packaging specimens according to testing specifications. May assist in the collection of specimens according to established procedures. Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results. Checks patient records for accuracy and completeness, taking corrective steps as necessary. Review patient records to determine appropriate consultative pathologist and/or laboratory. Determine patient insurance status and source of consultation to ensure appropriate billing. Transcribe diagnosis and other clinical information into LIS. Make corrections and edits to reports as per pathologist instruction. High School diploma or equivalent. Up to one year administrative experience preferred. In a laboratory setting or medical facility - working with patient data and multiple computer. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills. Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Laboratory Administrative Assistant Associate provides general administrative support to the Dermatopathology lab, including patient registration and clerical functions. Responsibilities also include managing correspondence, maintaining office files, and assisting with specimen processing.