JOB DESCRIPTION :

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.
The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.
In alignment with the ASEAN 2025 and Key Aspirations of the three pillars of the ASEAN Community, namely the ASEAN Political-Security Community, the ASEAN Economic Community and the ASEAN Socio-Cultural Community, supported by the Department of Community and Corporate Affairs of the ASEAN Secretariat is inviting Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Officer for Labour & Civil Service Division, ASEAN Socio-Cultural Community Department.

QUALIFICATIONS

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• Advanced university degree (Master’s or equivalent degree) in Social Sciences, Economics or an appropriate related field or discipline; or Bachelor with a minimum of two (2) years of relevant work experience in a recognized specialized field.

• High-level technical skills and knowledge in areas of responsibility.
• Demonstrated skills in problem solving, planning and the development of policies and procedures.
• Demonstrated ability to motivate staff and work effectively with people at all levels of the organization.
• Demonstrated ability to plan and organise multi tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated sound oral communication, presentation and writing skills.
• Demonstrated ability to develop and maintain sound working relationships with stakeholders and interpersonal skills, including experience in cross-cultural environment and international setting.
• Demonstrated commitment to collaborative work practices.
• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
• Proven ability for accuracy under pressure and adherence to deadlines.

• Reporting to the Assistant Director/Head of Labour & Civil Service Division, the Officer shall be responsible to:1. Provide administrative support for project development and implementation in support of the ASCC, particularly in labour cooperation and migrant workers’ affairs.
• Assist in liaising with the project consultants or implementing agency for project coordination and implementation.
• Support and assist with the update and monitoring of the development and finalisation of the strategic plans/ programmes/proposals.2. Assist in disbursing and reporting of project fund.
• Assist in the process of receiving and disbursing funds within a dedicated trust.
• Assist with the reporting on disbursement of funds.
• Liaise with the Finance and Budget Division.
• Assist with monitoring the status of project funds from donors according to planned/ estimated costing of activities, and the status of the Project Financial Reports.3. Provide technical and administrative assistance to the relevant ASEAN bodies of the ASEAN Socio Cultural Community (ASCC) with respect to meetings.
• Support in contributing to the ASEAN Bodies with respect to their Meetings by ensuring the development and production of documentation and written materials related to the Meeting, such as Agenda, Information Papers, Concept Papers, and other communication materials.
• Compile and/or provide (filing) the relevant document such as briefing notes, talking points and presentations for the meetings.
• Assist with the drafting of meeting and/or mission reports.
• Assist with the coordination of follow-up actions and decisions with relevant internal and external parties.4. Assist in facilitating requests from the ASEAN Member States, Dialogue Partners and International Organizations as required.
• Assist in providing timely and prompt update and responses to queries from Member States and external sources with respect to ASEAN cooperation in areas under purview.
• Support in the preparation and submission to relevant Divisions within the ASEAN Secretariat the up-to-date information on the ASEAN cooperation in areas under purview, with the Head of the Division informed of the essential developments.
• Assist in the preparation of information, materials and publications for public dissemination through the ASEAN Website and other means in consultation with Community Relations Division and other relevant ASEAN Secretariat Directorates and Divisions to raise higher profile of ASEAN and ASCC in particular.
• Maintain and update database of Focal Points and Projects.