Landscape & Facilities Coordinator at Cohere Life, Inc.

Mesa, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

28.84

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Landscape Maintenance, Facilities Management, Vendor Coordination, Budget Management, Project Monitoring, Maintenance Repair, Tree Inventory Management, Work Order Submission, Stakeholder Communication, Facility Service Coordination, Record Keeping, Contract Administration, Insurance Verification, Microsoft Excel, Microsoft Word, Teamwork

Industry

Real Estate

Description

Description Cohere Life, Inc. JOB DESCRIPTION: 3/11/26 Title: Landscape & Facilities Coordinator FLSA Status: Non-exempt Reports to: Senior Landscape & Facilities Manager Location: Eastmark – Mesa, Arizona Summary The Landscape & Facilities Coordinator (the “Coordinator”) for Eastmark will actively support the community values, vision, and philosophies, while demonstrating a style of support and organization that allows residents needs to be met with a high level of satisfaction. The Coordinator will provide a warm, welcoming, professional approach when interacting with residents, colleagues and vendors while utilizing their knowledge of landscape and facilities operations. Specifically, the Coordinator will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed. Scope Coordinate and monitor on-going landscape maintenance and installation projects. Anticipate, analyze, and resolve field operational problems in a timely manner. Assist with requests to vendor & contractor for bids & proposals. Assist with budget preparation; manage maintenance budgets and schedules as required. Assist with maintaining an up-to date tree inventory database system. Prepare weekly reports on all landscape repairs, fountains, playground equipment and maintenance concerns. Attend regularly scheduled landscape coordination meetings with landscape partners. Submit work orders as required and follow-up to ensure resolution. Respond to inquiries from community stakeholders regarding landscape maintenance protocol and concerns by conducting inspections and other tasks. Coordinate with Operations Team to track & resolve landscape related community concerns (CCFs) and work orders. Maintain and track requests (locations, entity, and other details) for community wide tree and plant replacement projects. Coordinate and monitor facility service, maintenance and renovation projects including pools and water features. Anticipate, analyze, and resolve field operational problems in a timely manner. Assist with scheduling, repairing, maintaining all outdoor structures, amenities, lighting, etc. that may fall under the responsibility of the Association. This may include responsibilities such as CFD roadways, ADOT interchanges, street lighting, etc. Assist with amenity inventories. Assist with the coordination of consultants, including site evaluations, internal concept development, and review of plans and specifications. Assist in record keeping of turnover documentation from the Developer to the Association. Assist with processing landscape and facilities related expenses for payment. Assist the Senior Landscape and Facilities Manager with preparing master contract documents, addendums and change orders for landscape and facilities related contracts. Ensure collection, tracking and verification that contracted vendors are in compliance with insurance requirements. Assist the Senior Landscape and Facilities Manager with electronic filing of documents in SharePoint and the community website. Attend after-hours meetings and events as needed. Other responsibilities as assigned. Attributes Key attributes for a successful Landscape & Facilities Coordinator include, but are not limited to the following capabilities, qualifications, and performance skills: Comfort interacting with and educating homeowners through effective, articulate communication is essential. Passion for people and ability to engage in authentic, meaningful ways. Collaborative; predisposed to partnership and teamwork. Personable, tactful, and diplomatic. Skilled in written and verbal communication including ability to manage tense interactions with poise. Predisposition to problem-solving. Flexible and adaptable to changing circumstances and priorities. Experience | Minimum Qualifications High School diploma or GED required; College coursework and/or skill-based technical training is highly desired. Working knowledge of the local landscape maintenance industry and a broad understanding of water management required. Education or experience in landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance is highly desired. Solid knowledge of plant palettes common to an Arizona landscape preferred. Ability to communicate effectively with a team of skilled and technically trained consultants and contractors required. Fluency in Spanish a plus, but not required. Ability to work in a team environment and on multiple projects simultaneously required. Proficient in Microsoft Excel, Word, databases, and various project applications required. Maintain CPR, First Aid and AED certifications. Work Environment The Coordinator should expect to work a flexible schedule, including evenings, weekends, and some holidays. Ability to provide one’s own transportation; must have a current drivers’ license and an acceptable driving record. May be required to frequently lift and/or move up to thirty (30) pounds and be on feet for extended periods and be physically able to complete execution of duties. Must be able to work in indoor and outdoor environments during sometimes extreme weather conditions. Operating Principles In furtherance of our mission team members will: Instill a sense of fun and enthusiasm into everything we do. Encourage a dynamic collaboration between internal and external stakeholders. Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service. Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities. Embrace the vision, goals, and aspirations of Cohere. Job Type: Full-time Pay Rate Range: $24.00 - $28.84 per hour; up to 40 hours per week Benefits: 401(k) Dental Insurance Health Insurance Vision Insurance Paid Time Off Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Once an adequate number of qualified candidates have been identified, the job posting may be withdrawn or closed.

Responsibilities

The Coordinator will actively support community values by monitoring the operational needs of common areas and amenities, ensuring optimal care, and carrying out necessary maintenance and repairs, often coordinating with vendors. Key duties include overseeing landscape maintenance and installation projects, managing maintenance budgets, tracking community concerns, and coordinating facility service and renovation projects.