Provides support to Director, Legal, Corporate Counsel and Executive Vice President Administration with respect to a wide variety of matters relating to document preparation, contract management, franchising, corporate filings/annual returns, Personal Property Security Act (“PPSA”) registrations and corporate and security searches.
Duties and Responsibilities
Communication
- Must communicate effectively on a daily basis in writing to various internal and external parties ensuring confidentiality and accurate transfer of pertinent information.
Project/Task Management
- Maintains accurate and up to date records concerning contract expiry and renewal dates, including, franchise expiry dates; lease expiry dates; franchise renewal options; franchise expiry deposits; and dates of franchise transfers/resales, renewals and terminations.
- Prepares franchise disclosure documents and execution copies of franchise agreements and related documents.
- Prepares various logs and lists of store information as requested.
- Prepares lease summaries, for review by Director, Legal, to be used as part of the preparation of franchise disclosure documents.
- Makes PPSA filings in provinces across Canada, as required, and prepares a reporting memorandum to Director, Legal summarizing registrations made. Sends copies of verification statements for filings made to debtors.
- Prepares purchase orders and cheque requests as required.
- Prepares correspondence to franchisees, as required, including correspondence requesting updated financial and other information prior to renewal, default letters, offers to repurchase, relocation letters etc.
- Prepares franchise asset repurchase documents, orders due diligence searches and works with Director, Legal on closings of franchise asset repurchase transactions.
- Maintain contract log and follow-up with various departments on expiry of certain contracts.
- Assist Store Development with standard service contacts including, without limitation, floor cleaning contracts (when required, including termination of contracts)
- Assists in sending out francization meeting details (Quebec), co-ordinating meetings and making sure meeting minutes are sent to francization counsellor.
- Assists with research on various by-law and other local issues.
- Assists, in the absence of the insurance coordinator, in reporting insurance incidents to insurance broker; follows up with broker and insurance adjusters to provide information to expedite the resolution of claims; maintains insurance incident and claim logs; advises broker of new locations to add and locations to remove from coverage.
Accountability
- Accountable for all documents and reports forwarded by them to third parties on behalf of the Company.
Detail Orientation
- Ensures accuracy of all reports and documents.
- Ensures all documents and reports are audited and error free in advance of submission for review by Director, Legal.
Job Knowledge
- Applies their knowledge of leasing and franchising agreements when creating and preparing documentation on behalf of the Company.
- Notifies Director, Legal of any discrepancies or concerns on documents being prepared for their review.
- Applies their knowledge of standard legal documentation formatting when preparing legal documents on behalf of the Company.
Quality
- Ensures all documents, reports and communications are print ready and meet Company standards in advance of implementation.
- Ensures all documents and reports are audited and error free in advance of submission to third parties on behalf of the Company.
Compliance
- Ensures all documents meet internal legal documentation standards.
Teamwork
- Liaises with colleagues and other departments as necessary to attain pertinent information and ensure deadlines are met.
- Assists Co-worker with overflow work as necessary.
- Assists Director, Legal in updating all versions of franchise disclosure documents. Word processes changes to master disclosure documents and exercises version control.
- Assists Director, Legal and Corporate Counsel in reviewing and making initial standard changes to service contracts.
- Assists Director, Legal and Corporate Counsel with annual extra provincial filings across Canada and maintains a log of annual renewals.
- Assists with miscellaneous matters arising within the department.
- Assists Director, Legal and Corporate Counsel with research and ad hoc project work as required.
- Assists Director, Legal and Corporate Counsel with preparation of closing documents for repurchase of franchise assets, as required.
- Assists with on-line corporate and security searches in all provinces as required.
Any other duties as required.
Education & Skills
- Law Clerk Diploma
- 3 years’ experience in a law clerk role with extensive exposure to franchising
- Competent in PPSA online registration/ discharge process and other on-line corporate and security searches
- Proficient in MS work, Excel, PowerPoint and Outlook
- Solid command of the English Language (written and verbal)
- Professional demeanor with strong interpersonal skills
- Strong attention to detail
Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.
Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please
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