Law Firm- Office Services Supervisor at IST Management Services

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

23.0

Posted On

18 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Relationship Management, Detail Oriented, Fast-Paced Environment, Mail Services, Copy Services, Print Services, Scanning Services, Microsoft Office, Verbal Skills, Written Skills, Multi-Tasking, Prioritization, Report Preparation, Transportation, Lifting, Service Orientation

Industry

Outsourcing and Offshoring Consulting

Description

Overview IST Management is seeking a Law Firm Office Services Supervisor to join the Washington DC area team! The Office Services Supervisor is responsible for overseeing and providing Corporate Mail, Copy/Print, and other support services provided on-site in a legal environment. Ideal candidates have great customer relationship management skills, are detail oriented, have the ability to work well in a fast-paced environment, and are ready to grow in their professional career! Prior experience completing relevant tasks (mail and copy/print services) in a law firm is required. About Us IST Management is a business process outsourcing company. We have over 1,800 employees and have been in business for over 25 years with operations in over 38 cities across the U.S. We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance and Bonus Incentives! Schedule: Monday-Friday 8:30 a.m.-5:30 p.m. Some Overtime may be required, to work on special projects. Hourly Compensation: $22.00 to $23.00 USD Responsibilities The Law Firm Office Services Supervisor will be responsible for working closely with the on-site client contact to oversee site operations and client relations, in addition to: Mailroom Services-the processing/scanning/sorting/delivery of mail and packages to clients within the firm Copy/Print/Scanning Services-duplication of files and documents, scanning documents into digital files, printing from digitized documents, printing large copy projects, binding, scanning documents and filing away as necessary Ensures all work standards are met on a consistent basis Manage the budget and controls expenses; Accurately prepare and distribute management reports to the client in a timely and consistent manner Ensures maximization of productivity through efficient use of standard operating procedures; Cross-training in services as necessary Qualifications Qualifications: High school diploma or equivalent (GED) Law Firm environment/relevant experience in similar tasks is required Knowledge of Microsoft Office (Word, Powerpoint, Excel, etc.) and computer basics Excellent verbal and written skills, ability to effectively interact confidently with others Ability to prepare reports and present information to customers Must have excellent customer service skills and ability to maintain a consistent, high level of service; ability to multi-task, and establish priorities A valid driver’s license and/or reliable transportation to and from work Lifting up to 55 pounds; ability to work well in a fast-paced environment IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

Responsibilities

The Law Firm Office Services Supervisor will oversee site operations and client relations, managing mailroom and copy/print services. They will ensure work standards are met and manage the budget while preparing management reports.