Reports To :
LEA Business Manager
Location of Work :
Offsite : Local School Districts within Van Buren County
Base Location : Van Buren ISD Conference Center
490 S Paw Paw Street
Lawrence, MI 49064
Job Goal(s) :
The overall job goal of the LEA Payroll & Accounting Specialist will be to support the Local Business Office by primarily processing and recording payroll on a bi-weekly basis in addition to assisting with the day-to-day fiscal accounting of the district to assure compliance with all State and Federal accounting practices for Michigan Public Schools.

MINIMUM QUALIFICATIONS:

Education :
Associates degree or equivalent required
Bachelor’s degree in accounting or equivalent preferred
Work Experience :
Three years of payroll/data processing experience, preferably in a school district

Skills :

• Knowledge of basic accounting principles and financial reporting
• Strong organizational and time management skills with the ability to meet deadlines
• Extensive experience with Microsoft Office applications and other technology.
• Proficient in applying school fund accounting principles
• Proficient with payroll fundamentals
• Excellent attention to detail, accuracy, and problem-solving skills

• Strong customer service and communication skills to effectively interact with employees and vendorsAbility to work independently and as part of a team in a fast-paced environment

Essential Job Functions :

• Compute and process payroll bi-weekly utilizing system driven reports, employee lists, and wage/salary rate schedules
• Maintain district payroll files and records as supporting documentation.
• Enter all information into accounting software for payroll accounts and verify accuracy.
• Compute all deductions for state and federal taxes, FICA, pension contributions and generate all necessary back-up reports.
• Complete and submit Michigan retirement reports biweekly, reviewing for accuracy and discrepancies.
• Input benefit information into accounting software.
• Process all required payroll payments and reports necessary for the completion of payroll.
• Prepare and maintain compensation spreadsheets.
• Assist with completion of workers compensation audit.
• Gather data and assist with annual required state reporting (FID, 4094, 4096, Excess Cost Report, Final Expenditure Reports, etc.)
• Perform month end closing activities and reconcile bank accounts monthly.
• Maintain district purchase card program and prepare credit card transactions to upload files for the General Ledger.
• Provide accounting related support to grants and year end accounting, audit preparation
• Understand and reconcile state and federal grants.
• Enter daily, monthly, and year end journal entries.
• Work with district accounting staff to identify and modify system procedures to improve productivity
• Prepare and verify quarterly and monthly reports - 941 and UIA, etc.
• Generate and process W-2 year-end statements.
• Prepare annual 1099 and related schedules for IRS reporting

• Perform additional tasks, responsibilities and duties as assigned by the LEA Business ManagerValid driver’s license required

• Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education.
  This posting and our online application can be found on the Van Buren ISD’s website at www.vbisd.org under Employment. If you do not have access to a computer with internet access, you may use a computer at VBISD by calling 269-539-5218.
  Position is open until filled.
  In-house staff must fill out the online internal application

Please refer the Job description for details