DESCRIPTION:

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff
managers of complex details and advanced administrative duties. May handle special projects and execute
research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and
prepares reports/recommendations. May coordinate messages, appointments, information to callers, file
maintenance, department office supplies and mail. Operates automated office equipment. Coordinates activities
between departments and outside parties. Contacts company personnel at all organizational levels to gather
information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found
in various functional areas.

Responsibilities

• Supports Instrument Development Chapter Lead and other assigned senior leaders with a variety of routine to

advanced administrative and operational activities including but not limited to: scheduling and coordinating
onsite/offsite meetings and/or large scale events; coordinating domestic and international travels and
conference calls; channeling communication and /or materials; coordinating interview scheduling, office
moves, office supply management and vendor relationships; coordinating the preparation of departmental
budget including monitoring expenses against budget and researching and analyzing discrepancies; creating

and submitting purchase orders and compiles expense reports.

• Provides support on editing and formatting departmental documents such as memos, reports, presentations

and legal documentation that may require data gathering from multiple components.

• Streamline and reduces unnecessary administrative or operational burdens from managers and other team

members.

• Represents the department in a highly polished and professional manner
• Serves as the department lead on new systems, processes and training compliance.
• Serves as the departmental “go-to” person for general operational or administrative inquiries, requiring broad

knowledge of processes, systems, practices, tools, etc.

• Actively participates in internal company meetings with other administrative professionals, finds ways to apply

new methods of working, improvements in work processes and supports an exchange of ideas among

colleagues.

• Stays abreast with emerging knowledge and trends in administrative practices and collaborates with

colleagues beyond own department.

• Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive

demeanor in the face of change. Participate in administrative project initiatives within or outside

department/functional area.

• Works on assignments requiring considerable judgment and initiative while maintaining confidentiality
• Understands implications of work and makes recommendations for solutions.
• Acts as the Coordinator for entering training forms in Cornerstone.
• Other duties as assigned by management.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed
4 to 6 years of exp.

Knowledge, Skill or Ability Req Pref Proficiency

• Must have working knowledge of gMail and other Google software (gSheets, gDocs, etc),

Word, Excel, PowerPoint, Access and related office software programs.

• Excellent detail and organizational skills required.
• Must have strong communication skills and have experience managing multiple tasks and

assignments.
Job Types: Full-time, Contract
Pay: $30.00 - $35.00 per hour

Experience:

• Sales administration: 2 years (Preferred)
• G- suite: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: In perso

• Supports Instrument Development Chapter Lead and other assigned senior leaders with a variety of routine t