Lead Document Controller - Emirati Talent at Ghobash Group

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management Software, SharePoint, ACONEX, EDMS, Microsoft Office, Outlook, Excel, PowerPoint, Word, Organizational Skills, Multitasking, Attention to Detail, Communication, Interpersonal Abilities

Industry

Investment Management

Description

Company Description Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services. Job Description Lead and establish and maintain an effective document control system for the project. Receive, log, and distribute incoming project documentation in a timely manner. Ensure accurate filing, storage, and retrieval of documents, both in physical and electronic formats. Implement and enforce document control procedures to maintain consistency and compliance. Provide administrative assistance to the project management team. Coordinate meetings, prepare agendas, and document minutes. Manage travel arrangements, accommodations, and itineraries for project personnel. Assist in the preparation and formatting of reports, presentations, and project documentation. Facilitate effective communication between project team members and external stakeholders. Ensure timely distribution of project-related information and updates. Serve as a point of contact for document-related inquiries and revisions. Conduct regular audits to verify the accuracy and completeness of project documentation. Collaborate with project teams to address and rectify any document control issues. Work closely with various departments to collect and compile project information. Coordinate with vendors, subcontractors, and other external parties to gather and manage project documents. Maintain regular communication with clients to understand project needs related to Letters of Authorization. Address client inquiries and provide timely updates on LOA status and renewal processes. Collaborate with the client to gather necessary information for LOA submission. Prepare and submit LOA applications in accordance with project specifications. Ensure compliance with client-specific procedures and requirements during the LOA acquisition process. Proactively monitor LOA expiration dates and initiate timely renewal processes. Coordinate with clients for any additional documentation or information required for the renewal. Follow up on LOA renewal submissions and ensure timely approval. Train other coworkers on documentation process. Qualifications Bachelor's degree or equivalent. Additional Information Experience Experience level: 02 years or more Experience working with contractor as Document Controller Skills & Professional Requirements Proficient in document management software e.g. SharePoint, ACONEX or other EDMS. Strong computer skills including knowledge of Microsoft office products, specifically Outlook, Excel, PowerPoint, and Word. Familiarity with industry-specific standards and regulations. Attributes and Behaviours Strong organizational and multitasking skills. Attention to detail and a commitment to maintaining confidentiality. Ability to work with tough deadlines and under pressure Excellent communication and interpersonal abilities.

Responsibilities

Lead and maintain an effective document control system for the project, ensuring accurate filing and retrieval of documents. Provide administrative assistance to the project management team and facilitate communication between project team members and external stakeholders.