Lead Executive Assistant at Australian Ethical

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Complex Calendar Management, Email Management, Strategic Prioritisation, Time Optimisation, Presentation Preparation, Board Paper Preparation, Report Preparation, Correspondence Preparation, OKR Monitoring, Workflow Optimisation, Stakeholder Liaison, Team Leadership, Mentoring, Process Improvement, Emotional Intelligence, Discretion

Industry

Financial Services

Description

About Us Australian Ethical is one of Australia’s fastest-growing super fund and ethical investment managers. We are ASX-listed with over $14 billion in funds under management and offer a selection of award-winning managed funds and superannuation products. Our purpose is to invest for a better world, and we have been pioneers in this space for almost 40 years. For us, investing has two aims – generating solid financial returns and a positive impact for people, planet, and animals. At Australian Ethical, we prove that money can be a force for good. We do this by staying true to our purpose, which is embedded throughout our organisation and drives our everyday activities as a business, investor, brand, employer, and corporate citizen. We’re a registered B Corp and fully committed to an inclusive, equitable and forward-thinking workplace culture. Your New Role The Lead Executive Assistant plays an integral and senior role supporting the CEO, COO, and members of the Executive Leadership Team (ELT). As a trusted operational partner, you will provide high‑quality executive, administrative and strategic support that enables clarity, efficiency, and seamless coordination across the organisation. You’ll drive high standards of executive support delivery, lead and develop a team of Executive Assistants/Support staff, and ensure the smooth running of key business operations, communications, and decision‑making rhythms. Key responsibilities include: Executive Partnership & Strategic Support Providing senior‑level support to the CEO, COO and ELT, including: · Complex calendar and email management · Strategic prioritisation and time optimisation · Preparation of presentations, board/ELT papers, reports and correspondence · Monitoring, reporting and driving progress on ELT/SLT OKRs · Time and workflow optimisation · Acting as a trusted liaison between senior leaders and internal/external stakeholders · Ensuring executive communications are professional, timely, and aligned with organisational messaging · Anticipating business rhythms, pressure points and stakeholder needs to proactively manage competing priorities Team Leadership & Operational Oversight · Leading, mentoring and developing a team of Executive Assistants/Support staff · Monitoring team workload to ensure balanced, effective executive support coverage · Establishing service standards, workflows and best‑practice processes for executive support · Providing coaching, feedback and performance management · Driving continuous improvement in administrative systems, documentation and executive processes · Building a high‑performing, collaborative team culture aligned with our values About You You’re an experienced and highly capable Executive Assistant with a background in financial services, who thrives in a fast‑paced environment and knows how to operate as a strategic partner to senior executives. You balance exceptional organisational skills with emotional intelligence, discretion, and an ability to anticipate needs before they arise. You’re energised by building systems, improving processes, and leading others to deliver exceptional outcomes. Ideally, you bring: · 7+ years’ experience providing senior executive support, preferably in financial services or an ASX‑listed environment · Experience supporting a CEO, COO, CFO - or other senior executives · Demonstrated experience leading and mentoring executive support team members · A track record of establishing operational excellence within the support function · Proven ability to understand business operations and rhythms and apply them proactively when managing work priorities and multiple stakeholders · Balancing support for Senior Executives with the leadership of a team of Executive Assistants · High proficiency with Office 365 and modern productivity tools · Exceptional communication, organisational and stakeholder‑management skills · Alignment with our values: authenticity, action, connection, curiosity, and empathy What’s in it for you · A competitive salary, including short-term and long-term incentives including access to an Employee Share Plan · Flexible work arrangements · Wellbeing program that includes an extra 5 days of leave above statutory requirement · Purpose aligned volunteer days · 20 days paid annual leave with an additional 3 paid days of annual leave over the Christmas period \n \n Want to know more about what it's like to work at Australian Ethical? Check out our LinkedIn Life Page here: https://www.linkedin.com/company/australian-ethical-investment/life/ or our Careers and Culture page here: https://www.australianethical.com.au/work-with-us/ At Australian Ethical we embrace diversity in our people and thinking. We are committed to being an equal opportunities employer and never discriminate on the basis of race, religion, gender identity or expression, sexual orientation, age, marital or disability status. Join the Team If this role interests you and you'd love to join the Australian Ethical team, apply here. We look forward to hearing from you! Please note Only short-listed candidates will be contacted. Applications or approaches via recruitment agencies will not be accepted for this position. Background checks will be conducted for the successful candidate, as per our regulatory requirements as a financial services organisation

Responsibilities

This senior role involves providing high-quality executive, administrative, and strategic support to the CEO, COO, and the Executive Leadership Team (ELT), focusing on clarity, efficiency, and seamless coordination. Key duties include managing complex executive schedules, preparing critical documents, and driving the smooth running of key business operations and decision-making rhythms.