Lead Medical Scribe & Executive Assistant at Arizona Critical Care Specialists

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking Skills, Problem-Solving Skills, Medical Terminology, Scheduling, Administrative Coordination, Communication Management, Hiring Process Management, Onboarding, Training, Confidentiality, ICU Knowledge, Typing Speed, Fax Management, Insurance Verification, Meeting Planning

Industry

Medical Practices

Description

Description We are seeking a highly organized and detail-oriented Lead Medical Scribe & Executive Assistant to support our ICU department. This dual-role position combines clinical scribe responsibilities with administrative coordination, including scheduling, hiring, and managing communication. The ideal candidate will demonstrate strong multitasking abilities and excellent problem-solving skills to ensure efficient workflow and proper coverage. Job Duties Clinical Scribe & Scheduling - Serve as the lead scribe in the ICU, working Monday through Friday mornings. - Create and manage the ICU scribe schedules to ensure adequate coverage. - Address any scheduling conflicts and make necessary adjustments promptly. - Plan and organize monthly scribe meetings. Executive Assistant - Monitor and respond to faxes, voicemails, and other communications as needed. - Handle incoming mail and deposit checks promptly. - Verify insurance information on billing sheets daily and coordinate with the billing team to resolve discrepancies. Hiring & Team Management - Oversee the hiring process for new scribes, including reviewing resumes and conducting interviews. - Ensure proper onboarding and training for new hires. Requirements - Must be able to type at a speed of 60-70 words per minute or greater. - Candidates must be at least 20 years of age with a strong knowledge base of medical terminology. Familiarity with vocabulary used in the ICU setting is highly preferred but not required. - Ability to stand and walk for extended periods while accompanying the physician during rounds and patient visits. - Must be capable of handling highly confidential information in compliance with HIPAA regulations. - Strong organizational and multitasking skills are essential. - Proficiency in scheduling and administrative coordination is required. If you meet these qualifications or know someone who does, we encourage you to apply!

Responsibilities

The Lead Medical Scribe & Executive Assistant will serve as the lead scribe in the ICU while also managing administrative tasks such as scheduling and communication. This role requires strong multitasking abilities to ensure efficient workflow and proper coverage in the department.