Lead Recruiting Coordinator at Vast

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Oct, 26

Salary

116400.0

Posted On

11 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Scheduling, Recruiting Coordination, Applicant Tracking Systems, Greenhouse, Project Management, Process Documentation, KPI Reporting, Workflow Automation, Systems Integration, Stakeholder Management, Confidentiality Management, Onsite Logistics

Industry

Defense and Space Manufacturing

Description

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Lead Recruiting Coordinator, reporting to the Senior Manager, Talent Operations, to set the standard for how we coordinate. You also serve as the point person for executive scheduling working side by side senior leadership and executive assistants. The Lead Recruiting Coordinator will hold themselves at a high bar ensuring attention to detail and confidentiality while protecting the candidate experience, and build scalable, sustainable processes that position us to execute efficiently as the organization grows. This will be a full-time, exempt position located onsite at our Long Beach location. Responsibilities: Serve as the point person for executive and senior leadership scheduling, manage complex panels, and onsite interviews with accuracy. Control access to sensitive candidate information during communications and within our tools. Coordinate interviews in a way that protects confidentiality at every touchpoint. Partner with recruiters, hiring leaders, and executive assistants to run scheduling and onsite logistics. You'll clear roadblocks, hold recruiters accountable, and strengthen the relationships that improve and scale our process and interviewing experience. Build and maintain reporting on coordination KPIs, including scheduling speed, interview volume and SLA adherence. Build and own coordination playbooks and process documentation, and keep them current as we scale. Find and fix friction in how we coordinate, and propose solutions Set the standard for coordination on our team, and guide other coordinators toward it. Minimum Qualifications 5+ years in recruiting coordination or a comparable role, including time supporting senior or executive-level scheduling. Hands-on experience with an applicant tracking system, with Greenhouse preferred. Strong project management, written, and verbal communication skills. Experience standing up or significantly overhauling recruiting processes or systems from the ground up, not only maintaining existing ones Preferred Qualifications Experience with workflow automation, systems integrations, or recruiting tool implementations Experience operating in a high-growth environment Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement Comfort navigating ambiguity and building without a fully defined playbook Pay Range: California $82,000—$116,400 USD COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees. U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending. EQUAL OPPORTUNITY Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Responsibilities

The Lead Recruiting Coordinator manages complex executive scheduling and onsite interview logistics while maintaining strict confidentiality. They are responsible for building scalable coordination playbooks and tracking KPIs to optimize the hiring process.