Lead Scheduler at Transportation Management Services Inc

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Transportation Scheduling Software, Microsoft 365, Route Planning, Scheduling Workflows, Personnel Rostering, Operations Service Planning, Workflow Process Administration, Team Leadership, Data Integration, Quality Control, Adaptability, Event Coordination, Communication, Problem Solving, Attention to Detail, Kansas City Venue Knowledge

Industry

Events Services

Description

Be part of the team delivering world-class mobility for the FIFA World Cup 2026™. ABOUT TMS TMS is the global leader in ground transportation management, logistics, mobility, and venue solutions, renowned for delivering top-tier services for the world’s most complex events with unwavering confidence and integrity. With over 30 years of industry experience, we proudly reflect on managing transportation for more than 1,450 events and contracts, safely transporting over 120 million passengers. Our prestigious portfolio includes supporting events such as the FIFA World Cup, Olympic Games, Formula One, NBA, Kentucky Derby, Coachella, and major corporations like Microsoft and Google. We also support citywide events and trade shows such as NAHB, NAB, SEMA, NACS, and ICSC. As Kansas City prepares to host the FIFA World Cup 2026™, the world is watching. TMS is honored to be delivering the KC2026 Transport Mobility Plan for the Tournament next summer in partnership with HNTB and Burns & McDonnell. Guided by our vision “United by One Goal,” our mission is to ensure the transportation experience for the World Cup is seamless, memorable, and distinctly Kansas City Position Title: Lead Scheduler Reports to: Depot Manager Position Type: Fixed Term Contract Location: Kansas City, Missouri, United States POSITION SUMMARY As Lead Scheduler, you will play a pivotal role in planning, developing, and delivering the operational schedules required for a world-class transportation operation for the FIFA World Cup 2026™ in Kansas City. This position is responsible for leading the Scheduling team, overseeing bus route service planning, developing vehicle and operator schedules, and ensuring all schedules align with operational requirements and U.S. DOT Labor rules. You will support the Depot Management team by providing accurate, efficient, and fully tested schedules essential for live event operations. This is a fast-paced, detail-driven role suited to professionals experienced in complex transportation scheduling, large-scale events, or multi-route service operations. All applicants must be legally authorized to work in the U.S. RESPONSIBILITIES SCHEDULING LEADERSHIP & PROGRAM DEVELOPMENT * Lead the Scheduling team in designing, producing, and maintaining all operational bus schedules. * Develop vehicle schedules (headways), perform driver blocking, run-cutting, and rostering for work assignments. * Evaluate, update, and implement all bus route service changes based on operational requirements. * Develop operator work runs in compliance with U.S. DOT Labor rules. * Manage roster changes and schedule modifications throughout the planning and event periods. * Provide strategic scheduling input to ensure alignment with event service standards and operational objectives. OPERATIONAL READINESS * Lead the creation and testing of revised bus systems, driver operating schedules, and route changes. * Conduct test events/trips to validate schedules and identify required operational adjustments. * Ensure all scheduling documentation, service specifications, and operational inputs are accurate and up to date. * Collaborate with Depot Management, Dispatch, and Operations to ensure schedules integrate seamlessly with live operations. * Report incidents, delays, or scheduling issues promptly to the Depot Manager. WORKFORCE & TEAM COORDINATION * Manage and support the Scheduling team in delivering high-quality, deadline-driven outputs. * Work collaboratively with HR, Workforce, and Depot functions to ensure staffing levels align with scheduled operations. * Provide technical guidance on scheduling software, workflow processes, and operational data integration. * Support alignment across Depot teams to ensure smooth delivery of operational plans. DATA, SYSTEMS & QUALITY MANAGEMENT * Oversee the use of all scheduling software platforms, ensuring accurate data entry, schedule optimization, and quality control. * Integrate relational transportation data sets to produce cohesive and reliable schedules. * Maintain all documentation, schedules, files, and updates in accordance with company systems and standards. * Implement continuous improvements based on test results, feedback, and operational performance. PROFESSIONAL CONDUCT * Represent TMS with professionalism and integrity in all meetings and communications. * Respond promptly to all communications and maintain well-organized scheduling documentation. * Be flexible with working hours — this role requires extended hours, weekends, and event-period commitments. SKILLS & KNOWLEDGE * Extensive knowledge and experience in transportation scheduling software systems. * Advanced proficiency in Microsoft 365. * Strong understanding of transportation data, route planning, scheduling workflows, and personnel rostering. * Experience in operations service planning, workflow process administration, and schedule integration. * Excellent people management and team-leadership skills. * Ability to work independently under tight deadlines. * Strong adaptability and willingness to adjust to evolving operational needs. * Familiarity with Kansas City event venues and surrounding areas is an advantage. QUALIFICATIONS & EXPERIENCE * Minimum 8+ years of relevant experience in scheduling, operations, or related transportation planning functions. * Experience scheduling within major events or large-scale operations is highly advantageous. * Ability to work flexible and extended hours, including evenings, weekends, and match days. * Fluent in English (written and oral); multilingual ability is a plus. The employees’ responsibilities reflect the current needs and requirements of the Company at the time of issuing this position description. Duties may evolve as operational circumstances change. TMS is proud to be an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any characteristic protected by law.

Responsibilities

As Lead Scheduler, you will oversee the Scheduling team and ensure the operational schedules align with requirements for the FIFA World Cup 2026™. This includes managing bus route service planning and developing vehicle and operator schedules.