Leadership & Governance Assistant

at  CAFOD

ESSENTIAL CRITERIA

Working together

• Managing ourselves: Can organise self, processes and people, especially when under pressure
• Managing ourselves: Recognise what needs to be done and takes action to deal with it.
• Working with others: Supports others to make decisions and achieve results across different departments and management levels.
• Communicating: Can succinctly and accurately summarise discussions both verbally and in writing

Making change happen

• Managing Resources: Looks out for the cost-effective options seeking the best value for CAFOD.
• Achieving results: Has a clear sense of purpose and priorities and can focus on achieving agreed outcomes
• Managing our performance: Is able to ask for help and seek support for their own development.

Understanding CAFOD

• Understanding Catholic identity: Demonstrating an understanding how our work with the Catholic Community enables us to further our Vision and Mission
• Understanding CAFOD: Can describe and communicate what is distinctive about CAFOD as a Catholic development agency and how this supports us to achieve our Vision and Mission

• Under the guidance of the L&G Officer, this postholder ensures that Executive meetings are well coordinated, with all papers provided and minutes taken
• This involves supporting the L&G Officer in scheduling meetings, drafting agendas in line with governance and reporting cycles, and ensuring minutes and follow-up actions are monitored.
• Cover minuting for other corporate meetings when capacity in other teams requires support.
• To ensure internal and external working relationships, speaking events and meetings involving the Executive Director are well planned and coordinated.
• To organise and maintain the Director’s diary and meeting arrangements, to ensure the Director is well briefed by providing appropriate papers and information for both internal and external meetings managing the input from the appropriate specialists within CAFOD.
• To support the Exec Director in managing her e-mail inbox and ensure timely response to all internal and external correspondence, and other enquiries which come to her, either dealing with these personally, or liaising with other members of staff as appropriate, progressing and tracking work as necessary.
• To support the management of the flow of papers and documents through the Exec Director’s office; ensuring the effective management of actions and distribution of Directorate post.
• To facilitate good communication between the Directors, staff and volunteers, face-to-face and via CAFOD’s intranet. Providing support in preparing blogs, articles and other corporate messages.
• To provide practical support for any Board or Executive events, booking venues, hosting and coordinating, and drawing on volunteers from across the organisation for internal events when necessary.
• In collaboration with the Leadership and Governance Officer, develop and maintain the Leadership and Governance, Trustee Extranet and Leadership and Governance SharePoint sites, ensuring that documentation and performance information is easily accessible. Provide guidance and coaching in the use of on-line tools as necessary.
• Ensuring communications and Annual and Diocesan reports are sent to the Bishops of England and Wales during key moments throughout the year.
• Support on the logistics for Trustee and Executive Director travel in both the UK and internationally when required.
• Support the L&G Officer on various Governance responsibilities including Due diligence requests for other teams.
• Provide hospitality for the Director’s external meetings, and key visitors.
• Coordinating the CAFOD Policies Sharepoint site, liaising with Policy holders to ensure corporate policies are up to date and available to staff where appropriate, including the Modern Slavery Statement.
• Covering the L&G Officer during any absence, this may include attending and minuting Trustee Board and Committee meetings.