Lease Administrator at mSupply

, , -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Lease Administration, Data Accuracy, Critical Date Tracking, Lease Compliance, Rent Schedule Validation, CAM Reconciliation, Accounts Payable Partnership, Cross-Functional Coordination, Lease Management Software, Microsoft Excel, Attention To Detail, Analytical Accuracy, Problem-Solving, Critical Thinking, Data Management, Reporting

Industry

Description

About mSupply TM mSupply is North America’s leading distributor of OEM repair parts and equipment, serving professionals in the appliance, HVAC, plumbing, commercial kitchen, and pool/spa industries. Headquartered in St. Louis, MO, mSupply is a multi-billion-dollar enterprise offering an extensive product range, industry expertise, and seamless service. With more than 2,000 associates across the U.S. and Canada, mSupply’s family of brands delivers with speed, reliability, and precision through its branches, distribution centers, and extensive fleet of delivery vehicles. Shipped orders reach 93% of U.S. customers via next-day ground delivery and 100% within two days. For more information, visit mSupply.com [http://www.msupply.com/]. Job Summary The Lease Administrator will ensure accurate lease data, timely execution of critical dates, and seamless coordination between landlords, legal, finance, and branch operations. The ideal candidate is detail-driven, highly organized, and comfortable operating in a fast-paced, multi-location environment where accuracy directly impacts operating costs and business continuity. Job Duties & Responsibilities Lease Management & Compliance * Maintain the complete portfolio of 160+ leases, amendments, renewals, and related documents. * Track and manage all critical dates (renewals, expirations, rent escalations, options, termination windows). * Ensure compliance with lease terms, including insurance requirements, maintenance obligations, and reporting. * Review leases for accuracy and alignment with company standards before execution. Financial Administration * Validate rent schedules, CAM charges, tax assessments, and other landlord billings. * Partner with Accounts Payable to ensure timely and accurate rent payments. * Reconcile annual CAM/tax reconciliations and dispute discrepancies when necessary. * Support budgeting and forecasting for occupancy costs across all locations. Cross-Functional Coordination * Coordinate with landlords, property managers, and internal stakeholders. * Collaborate with Legal on lease language, amendments, and compliance issues. * Support internal stakeholders to resolve property-related issues impacting branches. * Support Real Estate leadership with site selection, relocations, closures, and renewals. Data Management & Reporting * Maintain accurate lease data in the company’s lease management system. * Generate regular reports on lease status, upcoming renewals, occupancy costs, and portfolio trends. * Ensure documentation is organized, accessible, and audit-ready. Qualifications Required * 3–5+ years of lease administration experience. * Bachelor’s degree in Business Administration, Legal or relevant experience. * Strong understanding of commercial lease structures. * Proficiency with lease administration software and Microsoft Excel. * Exceptional attention to detail and ability to manage high volumes of data. * Strong communication skills. * Demonstrates strong analytical accuracy with the ability to interpret data and ensure precise, detail-oriented outputs. * Effectively organizes and prioritizes multiple tasks and deadlines in a fast-paced environment. * Applies critical thinking and problem-solving skills to identify issues and implement practical solutions. * Collaborates cross-functionally to drive alignment, communication, and successful execution of initiatives. * Exercises sound judgment and maintains strict confidentiality when handling sensitive information. Preferred * Experience in industrial real estate distribution environments. * Familiarity with facilities management workflows. * Exposure to ASC 842 lease accounting. Physical Demands & Work Environment This position may require over 40 hours per week and includes regular physical activity such as: * Primarily sedentary work, requiring extended periods of sitting while working at a computer * Ability to communicate effectively in person, via phone, and through virtual collaboration tools * Occasional standing, walking, and movement during meetings, site visits, or travel * Ability to lift and carry light materials (up to 15 lbs) occasionally, such as a laptop or presentation materials * Ability to travel periodically for business needs, including visiting distribution centers, suppliers, stores, or industry events * Office environment includes standard business equipment such as computers, phones, and conferencing tools What We Offer: We prioritize your well-being from day one with a comprehensive benefits package that includes: * Medical, dental, vision, and prescription coverage effective immediately * 401(k) plan with company contributions * Life insurance and short-term disability coverage * HSA/FSA options and an Employee Assistance Program (EAP) * Paid time off, including vacation, holidays, and personal days * Weekly pay, employee discounts, and more Equal Employment Opportunity & Pre-Employment Requirements mSupply is an Equal Opportunity Employer. We make employment decisions without regard to sex, age, race, color, creed, religion, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities and to applicants with sincerely held religious beliefs, in accordance with applicable law. To request a reasonable accommodation, please contact careers@msupply.com. [contact%C2%A0careers@msupply.com.] Final offers of employment may be contingent upon completion of job-related pre-employment checks and screenings permitted by law for the position. For roles that require operation of a company vehicle, a Motor Vehicle Record (MVR) check may also be conducted to determine insurability. This employer participates in E-Verify to confirm employment eligibility in the United States. #mSupply

Responsibilities

The Lease Administrator will be responsible for maintaining the complete portfolio of over 160 leases, tracking all critical dates, and ensuring compliance with lease terms regarding insurance, maintenance, and reporting. This role also involves validating landlord billings, partnering with Accounts Payable for timely rent payments, and reconciling annual CAM/tax statements.