Lease Coordinator at Regional Municipality of Wood Buffalo

Fort McMurray, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

48.18

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Municipal Government Act, Municipal Bylaws, Effective Communication, Organizational Skills, Problem-Solving, Interpersonal Skills, Analytical Skills, Project Management, Negotiation Skills, Microsoft Office, Lease Coordination, Planning, Compliance, Report Preparation, Site Visits, Research

Industry

Government Administration

Description

Requisition ID: 3817Affiliation: CUPE MunicipalPosition Type: Temporary Full TimeFixed Term Duration: Approximately ten (10) monthsNumber of Openings: 1Bi-weekly Working Hours: 70 hours bi-weeklyShift/Work Schedule: Monday - Friday Division/ Department: Planning and Development Services, Land AdministrationJob Location: Fort McMurrayPay Level: PL10Rate: $ 48.18COLA: Bi-Weekly - $480Posted (dd/mm/yyyy): 27/09/2025Closing Date (dd/mm/yyyy): 12/10/2025Posting Type: Internal and External We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know. ABOUT THE DIVISION: The Regional Municipality of Wood Buffalo (RMWB) is one of Canada's most unique and fast-evolving regions — a place where innovative thinking meets real-world impact. Our Planning and Development Division shapes where we live, work and play. Planning & Development at RMWB is more than policies and plans, it’s about creating vibrant, inclusive and sustainable communities. Join a collaborative team that leads long-term strategy, supports development initiatives, and partners with residents and community partners to build our shared future. If you're passionate about smart growth and public service, this is your opportunity to make your mark. GENERAL DESCRIPTION: Under general supervision, process leases/licences of Municipal facilities and/or buildings with the private sector, provincial government, community groups and individuals. Facilitates and administers new and existing Municipal leases on Crown land and assists on facility leases and operating agreements with other Municipal departments. RESPONSIBILITIES: Review and monitor leases and licences for accuracy, compliance, renewals, extensions, overholds and payments throughout their life cycles. Process leases, licences, and encroachments. Request for quotation to land and lease brokers and appraisers. Ensure leases are properly executed in accordance with the Municipal Government Act and Standard Operating Procedures. Investigate Land Titles, Alberta Corporate Registry, and Municipal property files. Determine encroachment agreement eligibility. Coordinate with, and support, internal departments on lease and encroachment agreements. Prepare reports and make recommendations to management. Visit sites and facilities. Elevate issues to management, if necessary. Performs other lease and encroachment related duties as required. QUALIFICATIONS KNOWLEDGE, SKILLS, AND ABILITIES: Sound working knowledge of the Municipal Government Act, Municipal Bylaws, Provincial and Federal Acts and regulations, Standard Operating Procedures, and other relevant documents, guidelines, and regulations. Effective verbal and written communication skills. Strong organizational skills. Creative problem-solving, interpersonal, analytical, and project management skills. Strong negotiation skills. Proficient in various Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and the ability to learn and utilize other relevant computer-based application programs. EDUCATION AND EXPERIENCE: Two (2) year diploma in Office Administration, Business Administration, or related field is required. Three (3) years’ directly related experience in lease coordination or planning is required. Experience with computer aided software design is considered an asset. OTHER REQUIREMENTS: Submission of a Criminal Record Check. A valid Class Five (5) Operator’s Licence is required as incumbent may be required to operate a personal or municipal vehicle for business use on a regular basis. SAFETY: As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor. To apply: Please visit our website at jobs.rmwb.caCurrent employees must apply through the internal careers site. We appreciate the interest of all applicants; however, only those individualsselected for interviews will be contacted. Late applications will not be accepted.

Responsibilities

The Lease Coordinator processes leases and licenses for municipal facilities and buildings, ensuring compliance and accuracy throughout their life cycles. They also coordinate with internal departments and prepare reports for management.