About the job

The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)This role is based in Abu Dhabi exclusively.

Main responsibilities:Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
Provide billing support to attorneys
Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
Support client activities and is in direct contact with clients and their assistants
Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
Utilize and review materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs which are not suitable to be done by Document Services
Manage competing deadlines
Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
Support junior members acting as buddy/mentor
Undertake specific practice group tasks and requirements

Skills and experience:Strong experience working in a legal sector or other professional services environment
Proficient, through job-related training and work experience
Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
Able to manage complex diary and calendar management activities
Strong document management skills
Able to problem solve based on standard ways of operating
High-level organizational skills
Proactively seek to upskill
Able to establish and maintain effective working relationships; a team player
Strong communication skills, both written and verbal
Able to provide continual attention to detail in completing assignments
Bilingual (Arabic / English) is preferred

Reports to: Office ManagerPosition Type: In MarketDevelopment Framework: Business Support

… more

Responsibilities

About the job

The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)This role is based in Abu Dhabi exclusively.

Main responsibilities:Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
Provide billing support to attorneys
Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
Support client activities and is in direct contact with clients and their assistants
Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
Utilize and review materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs which are not suitable to be done by Document Services
Manage competing deadlines
Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
Support junior members acting as buddy/mentor
Undertake specific practice group tasks and requirements

Skills and experience:Strong experience working in a legal sector or other professional services environment
Proficient, through job-related training and work experience
Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
Able to manage complex diary and calendar management activities
Strong document management skills
Able to problem solve based on standard ways of operating
High-level organizational skills
Proactively seek to upskill
Able to establish and maintain effective working relationships; a team player
Strong communication skills, both written and verbal
Able to provide continual attention to detail in completing assignments
Bilingual (Arabic / English) is preferred

Reports to: Office ManagerPosition Type: In MarketDevelopment Framework: Business Support

… more