Leasing Administrator at Savills Vietnam

Hanoi, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organization, Technical Proficiency, Adaptability, Initiative, Communication, Database Management, Financial Coordination, Event Coordination, Market Intelligence, Broker Deal Management, Marketing Collateral, Performance Tracking

Industry

Real Estate

Description

JOB SUMMARY The Leasing Administrator role is to ensure the smooth functioning of an active team working under high pressure. Key responsibilities include, but are not limited to: managing the leasing database, overseeing deal documentation, coordinating with internal departments (Finance & Marketing), and supporting the update of market rent reviews. RESPONSIBILITIES Business Support & Operations Leasing Database Management: Collaborating with consultants and landlords to maintain accurate and up-to-date records for all leasing data, including lease expiry schedules for all Grade A and B office buildings, current and future vacancies, and the internal database system. Broker Deal Management: Managing all information related to broker deals. This includes contacting clients to finalize contracts, drafting offers, preparing lease agreements, and ensuring all documents are processed efficiently. Financial Coordination: Liaising with the Accounting Department to manage and issue invoices, ensuring all financial records related to leasing transactions are accurate and timely. Consultant Support: Providing building/lease space options; arranging appointments and itineraries; and supporting consultants with weekly internal management reports. Market Intelligence: Collecting information on potential landlord and tenant business opportunities and collaborating with managers to perform regular market rent reviews. Marketing & Events Event Coordination: Coordinating with the Marketing (MarCom) team to organize and execute leasing events, promotional campaigns, and other activities to boost project visibility. Marketing Collateral: Supporting the preparation of digital and print marketing materials. Performance Tracking: Tracking marketing efforts of individual Leasing Consultants and following up to ensure marketing objectives are met. REQUIREMENTS Customer Service: Strong interpersonal and communication skills; able to deal professionally with all levels of tenant and landlord organizations. Organization: Meticulous and highly organized to handle multiple tasks, manage documentation, and ensure all deadlines are met. Technical Proficiency: Competence in using Microsoft 365 platforms (Word, Excel, Outlook, Teams). Adaptability: Flexibility and a cooperative attitude to work effectively within a fast-paced team environment. Initiative: Ability to multitask under tight deadlines, use initiative to provide solutions, and follow through on deal closures. Language: Proficient in English. HOW TO APPLY: Apply directly to this link or send your CV to our email Careers@Savills.com.vn Please note that by submitting an application to us, you consent to our processing of personal data about you that is provided by you for our company's recruitment purpose. You may send your queries or request for support concerning our personal data processing activities to email: info@savills.com.vn. To better understand our personal data processing practices, please visit https://vn.savills.com.vn/footer/privacy-policy.aspx to the full Notice on Personal Data Processing of Savills Vietnam Company Limited.

Responsibilities

The Leasing Administrator is responsible for managing the leasing database, overseeing deal documentation, and coordinating with internal departments. They also support market rent reviews and assist in organizing leasing events.