Leave Of Absence Specialist at Aston Carter

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

25.0

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leave Management, HRIS System, Excel, Compliance, Customer Service, Employee Relations, Benefits Administration, Documentation, Issue Resolution, Stakeholder Collaboration, Confidentiality, Accommodation Process, State Agency Inquiries, Regulation Monitoring

Industry

Staffing and Recruiting

Description

Leave of Absence (LOA) Specialist About the Role We’re seeking a detail‑oriented and empathetic Leave of Absence (LOA) Specialist to support our employees throughout their leave journey. In this role, you will partner closely with our third‑party leave administration team, internal HR partners, and state agencies to ensure a smooth, compliant, and supportive experience for every employee navigating a leave. This position is ideal for someone with general HR experience who is looking to grow their knowledge in leave management, accommodations, and compliance while working in a collaborative, fast‑paced environment. What You’ll Do Leave Management & Claim Oversight Provide oversight of all leave of absence claims in partnership with our third‑party administrator, handling escalations and resolving complex or time‑sensitive issues. Investigate and resolve escalated cases, such as delayed EDD approvals or premature terminations during leave. Maintain accurate and timely LOA documentation using our internal HRIS system and Excel. Audit leave spreadsheets regularly to ensure accuracy, compliance, and proper follow‑through. Manage the LOA inbox, responding to employee questions, requests, and escalations. Track LOA end dates and follow up with employees and managers to confirm return‑to‑work plans. Employee & Stakeholder Support Deliver exceptional customer service through timely responses across phone, email, and mail. Guide employees, managers, and HR partners through LOA processes, policies, and requirements. Collaborate closely with internal teams including HR, workers’ compensation, and corporate counsel. Participate in the interactive process and document reasonable accommodation discussions. Compliance & Training Respond to inquiries from state agencies and insurance carriers regarding disability and state leave programs. Stay current on federal and state LOA regulations, ensuring 100% compliance in all applicable jurisdictions. Attend ongoing training and continuing education related to leave management. What You Bring 1+ year of general Human Resources experience Some exposure to leave of absence management—even a few months of experience is great Familiarity with employee relations or benefits administration is a plus Experience using an HRIS system Basic Excel skills (sorting, filtering, navigating spreadsheets) Strong attention to detail and a commitment to providing an excellent employee experience Ability to work with sensitivity and discretion while handling confidential information Job Type & Location This is a Contract position based out of Irvine, CA. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA. Application Deadline This position is anticipated to close on Mar 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The specialist will oversee all leave of absence claims in partnership with a third-party administrator, handling escalations and resolving complex issues while maintaining accurate documentation in the HRIS and Excel. This role also involves managing the LOA inbox and tracking return-to-work plans for employees.