Leave of Absence Specialist at KSI Trading Corp

South Plainfield, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

25.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

FMLA Administration, Workers’ Compensation Management, ADA Compliance, Leave Coordination, Return-to-Work Coordination, Employee Support, Manager Advising, Compliance, Record Keeping, HRIS Proficiency, Payroll Support, Benefits Administration, Confidentiality, Problem-Solving, Analytical Skills, Bilingual English Spanish

Industry

Wholesale Motor Vehicles and Parts

Description

As a Leave of Absence Specialist, you will be responsible for managing and coordinating the full lifecycle of all employee leaves of absence (LOA), including FMLA, Workers’ Compensation (WC), ADA-related leaves, parental leave, and other personal, medical or statutory leaves. This role serves as the primary point of contact for employees, managers, healthcare providers, insurance carriers, and third-party administrators. This role ensures compliance with federal, state, and company policies while delivering a consistent, employee-centered experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Leave of Absence & FMLA Administration * Administer all LOAs, including FMLA, ADA-related leaves, short-term and long-term disability, and company-specific leaves * Determine eligibility, provide required notices, and ensure appropriate medical certifications and documentation are obtained and maintained confidentially * Track leave usage and maintain accurate records within HRIS and internal systems * Monitor leave timelines and proactively communicate with employees and managers regarding status, expectations, and next steps * Ensure compliance with federal, state, and local leave laws Workers’ Compensation (WC) Management * Coordinate workers’ compensation claims from initial report through resolution * Partner closely with the Safety Manager to support injury investigations, documentation, and return-to-work planning * Serve as liaison between employees, managers, insurance carriers, and third-party administrators * Track claim status, lost time, and return-to-work dates * Support and monitor modified duty and transitional return-to-work programs * Partner closely with the Safety Manager to support injury investigations, documentation, and return-to-work planning Return-to-Work Coordination * Facilitate the return-to-work process following medical or occupational leave * Review medical certifications and work restrictions to recommend appropriate accommodations in accordance with ADA and business needs * Partner with HR, Safety, and management to identify modified or light-duty assignments when applicable * Ensure smooth and compliant reintegration of employees into the workplace Employee & Manager Support * Serve as subject-matter expert and advisor to employees and leaders on leave management, compliance obligations, and return-to-work practices * Provide clear guidance to employees and leaders regarding rights, responsibilities, and expectations during leave * Handle sensitive situations with empathy, professionalism, and discretion Payroll and Shared Services Support * Serve as backup for payroll processing as needed, ensuring accuracy and timeliness * Assist with payroll-related administrative tasks, including time and attendance adjustments * Support benefits administration related to leave events, including premium tracking and coordination * Provide administrative support across payroll, benefits, and total rewards initiatives * Partner with the HR Shared Services team to ensure alignment between leave administration and compensation/benefits processes Compliance & Documentation * Maintain accurate, confidential records related to LOA, FMLA, WC, and ADA matters * Interpret and apply employment regulations to ensure ongoing compliance * Prepare reports and metrics related to leave utilization, workers’ compensation claims, lost time, and return-to-work outcomes * Identify process improvement opportunities within leave and return-to-work programs QUALIFICATIONS: * Bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience) * Bilingual English and Spanish strongly preferred * 1+ years of experience administering LOA, FMLA, and workers’ compensation programs * Strong knowledge of FMLA, ADA, WC, and applicable employment laws * Experience working with third-party administrators and insurance carriers * Strong organizational skills with the ability to manage multiple cases simultaneously * Excellent communication, problem-solving, and analytical skills * Proficiency in Microsoft Office * Familiarity with payroll processes and HRIS systems * High level of discretion and ability to manage confidential information Benefits: KSI Auto Parts offers a competitive benefits package, including PTO, paid holidays, health, dental, and vision insurance, a 401(k) with company match, employer-paid life insurance up to $50,000, and supplemental insurance options. We also provide a $500 employer HSA contribution for those employees enrolled in an HSA-eligible plan. In addition, we offer a $500 employee referral bonus, and access to employee discounts through our healthcare and payroll partners. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee frequently is required to sit and is occasionally required to stand and walk. Specific vision abilities required by this job include close vision. EEO: KSI Auto Parts provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state or local law. All your information will be kept confidential according to EEO guidelines. E-VERIFY: KSI Auto Parts and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees [https://www.e-verify.gov/employees] Monday-Friday, 8:00am-5:00pm (flexible hours possible)

Responsibilities

This specialist manages the full lifecycle of all employee leaves of absence, including FMLA, Workers’ Compensation, and ADA-related leaves, serving as the primary contact for all involved parties. Key duties involve administering leaves, coordinating WC claims, facilitating return-to-work processes, and ensuring strict compliance with federal, state, and company policies.